Description

Robert Half is seeking an Administrative Specialist that can support the Procurement team by purchasing requested materials via suppliers and managing the administrative process that goes along with purchasing materials. Knowledge of QuickBooks is required. This position is onsite in the Jackson, NJ area. Apply directly for consideration!

Key Responsibilities:

• Set up and manage wire transfers, handling a few hundred transactions weekly with precision and efficiency.

• Prepare detailed lists for all purchase orders (POs) and negotiate terms with suppliers to secure the best deals.

• Deposit payments promptly once approved, verifying quantities and prices for accuracy before executing payments.

• Ensure all duties and shipping documents are accurate and complete before processing.

• Track and monitor shipping containers, manage payment schedules, and ensure timely completion of inspections.

• Verify financial details in Go-Flow, ensuring all transactions are accurate and match before processing payments.

• Receive inventory in QuickBooks, accurately calculating costs and updating records.

  Requirements

• Must possess skills in Enterprise Resource Planning (ERP) and ERP Solutions

• Proficiency in 'About Time' software is required

• Demonstrated knowledge in Accounting Functions and Accounts Payable (AP)

• Familiarity with Buying Processes is essential

• Strong communication skills are a must

• Previous experience in a similar role is desirable

• Ability to work as part of a team and independently

• Must have strong analytical and problem-solving skills

• Attention to detail and high level of accuracy is required

• Ability to handle confidential and sensitive information with discretion

• Must have excellent time management and organizational skills

• Knowledge of industry regulations and guidelines is a plus

• Proficiency in using Microsoft Office Suite and other related software is necessary.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .