Visitor Center Special Events Temporary Assistant (Part-time), Cornell Lab of Ornithology

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Visitor Center Special Events Temporary Assistant (Part-time), Cornell Lab of Ornithology

Ithaca, NY

About The Department

The Cornell Laboratory of Ornithology is a world leader in inspiring people to contribute to science and become advocates for birds and life on earth. Our model for change is to bring curiosity to scale through education and participatory science to gain insight into how natural systems work and address global conservation challenges. The Visitor Center, part of the Center for Engagement in Science and Nature at the Cornell Lab, sheds light on this mission by providing a highly engaging experience to visitors of all ages, backgrounds, and abilities.

The Lab connects with millions of people a year through our innovative educational platforms and data-powered participatory science enterprises. The Cornell Lab is committed to fostering a healthy workplace that values diverse perspectives and backgrounds as well as supporting growth and advancement opportunities. The Lab welcomes staff who are still learning in their careers and who are motivated to take on new challenges.

About The Opportunity

We are seeking a part-time Special Events Temporary Assistant to join a dynamic team of educators, program coordinators, and public information specialists on the Visitor Center team. The Cornell Lab's Visitor Center in Sapsucker Woods recently reopened after extensive renovations, offering visitors from near and far a unique chance to connect with the Lab and our mission to interpret and conserve the earth's biodiversity.

We are looking for a highly organized Events Assistant to join our team. The ideal candidate will have previous experience in event planning and management, excellent communication skills, and strong attention to detail. This is a busy and sometimes demanding role that requires an individual who can manage many different personalities, work styles and shifting priorities.

As the Special Events Temporary Assistant, you will work to support our public-facing efforts. Job responsibilities include:

• Use event planning software to calendar, organize and execute internal to Lab, internal to Cornell, and external events from conception to completion.
• Collaborate with internal teams such as Facilities and IT to ensure seamless event execution
• Prepare budgets and manage costs for assigned events
• Create detailed event timelines and coordinate all logistics
• Serve as the main point of contact for vendors, partners, catering and event guests
• Manage event budgets and finances, negotiate contracts, and handle all vendor and sponsor relationships
• Stay up-to-date on industry trends and best practices to ensure events are innovative and successful
• Provide on-site support to clients and event guests and handle any issues that may arise
• Provide revenue projections and reports on a quarterly basis
• Demonstrate excellent customer service that helps maintain strong and lasting relationships with our clients by ensuring all event inquiries, calls, and emails are returned in a timely way
• Possess effective decision-making and communication skills as well as display flexibility and creativity to put internal staff and clients at ease and address unique concerns efficiently and effectively
• Exhibit strong organizational skills to ensure appropriate follow-up with past and current clients and help keep up to date on new food and catering trends for student groups, departments,
• Support and look for new growth opportunities within departments across Cornell Campus and beyond to exceed targeted sales goals
• Be highly adaptable and flexible, working varied hours, in a team-based but constantly changing environment to support a diverse team that ultimately ensures the clients' satisfaction

This is a part-time temporary 6-month position with the possibility of renewal, depending on available work and funding; Flexible schedule of 20 hours/week based on event needs, including weekend and evening hours. Some coordination work may be done remotely.

What We Need

The successful candidate will have formal training beyond a HS diploma of 6 months to 1 year. Two years of experience in event coordination, catering, and/or hospitality-related fields.

• Strong organizational and project management skills, with the ability to manage multiple events simultaneously and prioritize accordingly
• Excellent verbal and written communication skills including effective sales and negotiating skills
• Technical/computer skills, including experience with MS Word Office productivity tools
• Availability to work weekends and evenings, as events may require
• Must have demonstrated ability for working collaboratively and inclusively. Proven ability to work in a team environment where cooperation between colleagues and flexibility to different styles and approaches is required.
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.

This position is expected to be fully on-site at the Lab of Ornithology in Ithaca, NY.

If you are passionate about conservation and event planning, we encourage you to apply!

Rewards and Benefits

Compensation range is $22.50 - $24.50 per hour depending on skills and experience.

Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

Visa Sponsorship is not available for this position.

How to Apply:

To apply, please send a cover letter describing your interest and qualifications, along with your resume. Open until filled. For questions, please contact Lisa Kopp, Visitor Experience Manager, at lkopp@cornell.edu.

You can upload documents either by "dragging and dropping" them into the Dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. If you are an internal employee, please log in to Workday.

Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Temporary Administrative Assistant, Senior

Job Family:

Temporary Administration

Level:

No Grade - Hourly

Pay Rate Type:

Hourly

Pay Range:

Refer to Posting Language

Remote Option Availability:

Onsite

Company:

Contact Name:

Denise Smith

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

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EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-08-12

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly