Advancement Services Records Specialist

APPLY

Department and Position Background

Cornell University, a nationally ranked Ivy League institution, is looking for an Advancement Services Records Specialist to join the Alumni Affairs & Development division in Ithaca, NY.

The Advancement Services team serves as subject matter experts in records management and provides essential infrastructure services and support to all of AA&D. Our work is guided by adherence to CASE and IRS guidelines for all gift and gift commitment entry, as well as industry best practices.

Reporting to the Assistant Director of Records Management, the Advancement Services Records Specialist will be part of a larger records management team responsible for processing gifts, memberships and biographical data for all university constituents. This position works closely with colleagues across the division regularly, as well as other campus partners when the need arises.AA&D receives a high volume of gifts in various forms. This role will use sound judgement to make accurate determinations regarding appropriate account/designations, and processing and reconciling the gift data after entry. In addition, we receive a high volume of biographical data/updates from various sources. This role will assist in the accurate, timely entry of this information into the database to ensure the highest level of data integrity.

Key Responsibilities

• Gift/data entry and quality assurance
• Provide guidance and excellent customer service to colleagues and constituents in a highly professional manner
• Identify and correct database inaccuracies in a timely manner
• Contribute positively to a team with a growth mindset, who cares deeply about the work they do and the well-being of their fellow teammates

Required Qualifications

• High School Diploma and a minimum of 2-4 years relevant experience or equivalent combination
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Experience in database entry and/or data quality assurance
• Effective verbal and written communications skills
• Strong technology acumen, including advanced Microsoft Office Suite
• Proven experience in high volume, mission critical gift/data processing
• High level of attention to detail and accuracy
• Ability to maintain confidentiality, and to exercise sound judgement, tact, and discretion
• Ability to work independently and collaboratively
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

Rewards and Benefits

Cornell receives national recognition, as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives. Benefits include:

• Comprehensive health care options
• Access to wellness programs
• Employee discounts with local and national retail brands
• Generous retirement contributions
• Leave provisions including three weeks of vacation and 12 holidays.
• Impressive educational benefits including tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program
• Learn more about benefit opportunities

This position is based in Ithaca, NY with a hybrid work arrangement. The final candidate will be expected to work on-site at least 2 days per week with the ability to work remotely within a commutable distance up to 3 days per week.

No Visa Sponsorship is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Gift Processing Assistant III

Job Family:

Alumni Affairs Development

Level:

C

Pay Rate Type:

Hourly

Pay Range:

$22.60 - $24.03

Remote Option Availability:

Hybrid

Company:

Endowed

Contact Name:

Allison Washburn

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

Current Employees:

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email atequity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-10-24

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly