Administrative Assistant for Student and Campus Life/Athletics and Physical Education

About Student & Campus Life

Student & Campus Life (SCL) supports students and the Cornell community by promoting educational excellence, public engagement, and personal success through a wide range of programs and services. With nearly 4,000 staff and student employees, SCL is home to the offices of Cornell Health, Campus and Community Engagement, Dean of Students, Athletics and Physical Education, Campus Life Enterprise Services, Cornell Career Services, and the David M. Einhorn Center for Community Engagement. The heads of these departments report to the Vice President for Student & Campus Life, engage students directly, and serve as campus experts on pressing student affairs matters such as physical and mental health and well-being, disability support, diversity and inclusion, the residential and community experience, athletics and physical education, and post-graduate opportunities.

About Cornell Athletics and Physical Education

Cornell University is an NCAA Division I institution and a member of the Ivy League. The university fields teams in 37 intercollegiate sports and provides a comprehensive physical education program. The university is committed to excellence in academics and athletics, gender equity and diversity in its programs, and a well-balanced, broad-based intercollegiate athletics program. Athletics and Physical Education offers a diverse program of physical and outdoor education, recreational services, intramural sports and intercollegiate athletics competition, plus Wellness programs for faculty and staff and fitness centers for the entire Cornell community.

The Opportunity

Are you passionate about supporting programs that make a difference in the lives of students and student-athletes? Do you excel in a dynamic, fast-paced environment and enjoy being the cornerstone of a collaborative team? If so, we invite you to join our Alumni Affairs and Development (AAD) team in Student and Campus Life (SCL) and Athletics & Physical Education at Cornell University as an Administrative Assistant.

In this role, you will be a key player in our mission to engage thousands of alumni, families, and friends, and to help raise over $30 million annually to support Cornell students and programs that enhance their experience. Reporting to the Executive Director of Alumni Affairs and Development for SCL and Athletics, you will provide critical program support for all engagement activities and communications. This is an excellent opportunity to grow your skills in development and event coordination with a clear path toward career advancement.

Key Responsibilities:

• Team Operations and Office Support: Manage team operations including scheduling, training coordination, and communication. Support team meetings by preparing agendas, taking notes, and tracking follow-up actions. Provide comprehensive office support, including complex calendar management and scheduling, travel arrangements, purchasing, and expense management.
• Event Coordination: Lead and assist in the planning and execution of SCL and Athletics AAD events, including volunteer sport associations and boards. Handle logistics such as venue reservation, event registration, communication, and on-site support, occasionally during evenings or weekends.
• Engagement Data and Communication Management: Maintain and update engagement data in PeopleSoft, manage communications through email platforms, and curate web content. Serve as the primary contact for the SCL and Athletics AAD inboxes, handling inquiries and escalating issues as needed.
• Volunteer Committee Support: Assist in managing volunteer committees and special events such as the Hall of Fame Dinner and AAAC meetings. Coordinate tasks and projects for work-study students.
• Professional Development: Continuously seek out training opportunities to enhance your skills and stay current with emerging technologies relevant to your role. Contribute to team meetings and departmental projects, sharing ideas to further our goals.

This role offers a unique chance to be part of an energetic team that values excellence and fun in equal measure. If you are motivated by the opportunity to make a meaningful impact and advance your career in alumni affairs and development, we encourage you to apply with your resume and cover letter.

What We Need

All applicants must include a resume and cover letter for full consideration.

• Associates degree and 2 to 4 years of relevant experience or equivalent combinationof relevant education & experience.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Proven experience in complex travel and event logistics
• High standards for their work products and attention to detail
• Strong technology acumen, including database skills.
• Propensity to effectively collaborate in a high-performance environment.
• Self-motivated proactive approach and demonstrated ability to establish priorities and meet deadlines.
• Strong written and verbal communication skills
• Effective time-management skills and ability to work with multiple colleagues.
• Proven ability to thrive in a collaborative and complex workplace.
• Strong proficiency with Microsoft Office.
• Proficiency with and ability to learn new software platforms.
• Demonstrated ability to handle confidential information and materials.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Bachelor's degree or equivalent.
• Experience working with budgets.
• Knowledge of Alumni Affairs and Development informational systems.
• Experience working in event planning, fundraising, program development, or related field.

Rewards and Benefits

• This position is based in Ithaca, New York, and is fully onsite.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly