Description We are offering a contract employment opportunity for an organized Office Assistant in Irvine, California. In this role, you will perform various administrative tasks, interact with clients and customers, and assist in scheduling meetings and travel arrangements for the management team.

Responsibilities:

• Organize and maintain files and records, updating when necessary.

• Create and maintain updated documents and spreadsheets.

• Assist with answering, screening, and forwarding incoming phone calls.

• Provide information in response to inquiries about services to clients and customers.

• Assist in scheduling meetings, appointments, and travel arrangements for the management team.

• Handle office tasks, such as filing, generating reports and presentations, and setting up for meetings.

• Maintain supply inventory by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.

• Provide real-time scheduling support by booking appointments and avoiding conflicts.

• Use computers to generate reports, create presentations, and conduct research.

• Perform clerical duties and administrative assistance as needed. Requirements • Minimum of 2 years experience in an office assistant role or related position

• Proficiency in Microsoft Office Suites including Microsoft Excel, Microsoft Outlook, and Microsoft Word

• Familiarity with office functions and administrative assistance tasks

• Experience with 'About Time' software or similar time management tools

• Knowledge of billing functions and general clerical duties

• Ability to manage correspondence professionally and efficiently

• Excellent customer service skills with a focus on responsiveness and reliability

• Ability to perform multitasking and prioritize work

• Strong organizational skills with keen attention to detail

• Excellent written and verbal communication skills

• High school diploma or equivalent education level

• Willingness to learn and adapt in a fast-paced environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .