Description

Partnered with a company, Robert Half is looking to fill an Executive Assistant role for a senior leaders and C-Suite individuals. The Executive Assistant will be in charge of maintaining a wide range of administrative duties. You will have the opportunity to put your talents to the test in a busy and engaging environment. This Executive Assistant role is located in the Indianapolis, Indiana area and is a long-term contract / temporary employment opportunity.

• Administrative Support: Provide high-level administrative support to executives by managing schedules, coordinating meetings, arranging travel plans, and handling correspondence.

• Calendar Management: Efficiently manage executive calendars, including scheduling appointments, prioritizing meetings, and ensuring timely reminders.

• Communication Liaison: Serve as a primary point of contact for internal and external communication, screening calls, responding to inquiries, and directing messages appropriately.

• Document Preparation: Prepare and edit correspondence, reports, presentations, and other documents as needed, ensuring accuracy and professionalism.

• Project Coordination: Assist in the coordination and execution of special projects, including research, data analysis, and presentation development.

• Meeting Coordination: Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items to ensure deadlines are met.

• Travel Arrangements: Coordinate travel logistics, including booking flights, accommodations, transportation, and preparing itineraries for domestic and international travel.

• Expense Management: Manage expense reports, track receipts, reconcile credit card statements, and ensure compliance with company policies and procedures.

• Confidentiality: Maintain strict confidentiality and discretion in handling sensitive information and documents.

  Requirements

• Proven Experience: Minimum of 5 years of experience as an executive assistant or in a similar administrative role, supporting senior executives or leadership teams.

• Organizational Skills: Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with executives, colleagues, clients, and external stakeholders.

• Attention to Detail: Meticulous attention to detail and accuracy in all aspects of work, including document preparation, scheduling, and data management.

• Problem-Solving Ability: Strong problem-solving skills, with the ability to anticipate needs, identify issues, and propose solutions proactively.

• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management software and other office tools.

• Discretion and Integrity: Demonstrated ability to maintain confidentiality, exercise discretion, and uphold the highest standards of integrity and professionalism.

• Adaptability: Flexibility and adaptability to handle changing priorities and responsibilities with a positive attitude and a willingness to learn.

• Bachelor's Degree: Bachelor's degree preferred, but not required, depending on relevant experience and skills.

• Availability: Ability to work flexible hours when necessary and occasionally travel with executives as needed.

• Team Player: Strong interpersonal skills and the ability to work effectively both independently and as part of a team.

• Resourcefulness: Proactive and resourceful problem solver, with the ability to work independently and take initiative to complete tasks with minimal supervision.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .