Energy Assistance Program Monitor

Date Posted: Oct 2, 2024

Requisition ID: 450475

Location:

Indianapolis, IN, US, 46204

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Housing and Community Development Authority (IHCDA):

The Indiana Housing and Community Development Authority (IHCDA) is a quasi-agency of the State of Indiana and is committed to serving the entire spectrum of housing, from homelessness to homeownership. Our charge is to provide housing opportunities, promote self-sufficiency, and strengthen communities, in order to build an Indiana with a sustainable quality of life for all Hoosiers in the community of their choice. To learn more about IHCDA visit us at www.in.gov/ihcda.

Role Overview:

The Energy Assistance Program (EAP) provides utility assistance benefits to over 100,000 Hoosier households annually through a network of providers. The EAP Monitor contributes to this program by assisting with training and monitoring of these providers. The ideal candidate would have experience with federal or state benefit type programs and have strong communication skills, both written and verbal.

Salary Statement:

The salary for this position traditionally starts at $47,320.00 but may be commensurate with education or work experience.

A Day in the Life:

Program Monitoring

• Create and update a monitoring rubric to determine subrecipient compliance with key programmatic requirements

• Ensure Federal and State regulatory requirements are being consistently and effectively monitored in the EAP program

• Track and organize/archive subgrantee-submitted documents

• Review, pull data/information from, and analyze subgrantee-submitted documents

• Provide timely communication with subgrantees about program monitoring, including tracking and following-up with correspondence

• Track and report on common monitoring issue areas

• Work with the manager to identify the need for and determine content of corrective action plans for subgrantees

• Complete an EAP subgrantee risk assessment annually

  Subgrantee Training

• Provide training and technical assistance to subgrantees regarding regulations, policies, and laws related to the administration of the program

• Assist with planning and coordinating training events

• Assist in drafting subgrantee information/data collection tools

• Analyze monitoring results to identify trends in findings and concerns for future subrecipient training and technical assistance.

  Reporting/Benchmarking

• Report monitoring findings clearly and in a timely manner to subgrantees

• Update and analyze data regarding subgrantee compliance with regulatory requirements

• Prepare and review data for mandatory federal/state reports

• Pull data/reports as requested for IHCDA staff and/or stakeholders

• Coordinate document requests from federal funders, internal audit, legislators, etc.

What You'll Need for Success:

Accomplishment Oriented

• Performs responsibilities efficiently and effectively.

• Able to prioritize and organize to meet deadlines and adhere to task and project timelines.

• Strong attention to detail and follow-through.

• Proactive in anticipating and alerting others to problems with projects or processes.

Entrepreneurial Mindset

• Able to learn quickly and apply new knowledge to existing frameworks.

• Demonstrates a high level of problem-solving ability; thinks logically and analytically.

• Practices continuous improvement in all work activities.

• Excels at juggling multiple requests under time and resource pressures, while remaining flexible to changing assignments and agency priorities.

Skill/Ability

• Demonstrates proficient writing and editing skills.

• Demonstrates business-related computer skills including Microsoft Word, PowerPoint, Excel, Teams, Outlook and Internet usage (e-mail).

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

  Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.