Description

If you're looking for work as an Administrative Assistant, Robert Half has an opening for someone who is results-oriented and deeply passionate about growing their career. The Administrative Assistant will perform various administrative and office support duties. If you're looking for work as an Administrative Assistant, check out this terrific long-term contract / temporary to hire position in the Indianapolis, Indiana area!

• Office Management: Maintain office efficiency by organizing and coordinating administrative operations and procedures, ensuring smooth workflow and effective communication within the office.

• Correspondence Handling: Handle incoming and outgoing communications, including phone calls, emails, and mail, and route them to the appropriate parties for response or action.

• Document Preparation: Draft, proofread, and edit correspondence, reports, presentations, and other documents using word processing, spreadsheet, and presentation software.

• Record Keeping: Maintain and update electronic and physical filing systems, databases, and records, ensuring accuracy, organization, and accessibility of information.

• Meeting Coordination: Coordinate and schedule meetings, prepare meeting agendas, take minutes, and distribute materials, ensuring effective communication and follow-up on action items.

• Office Supplies Management: Monitor office supply levels, place orders for supplies as needed, and ensure efficient utilization and cost-effectiveness of office resources.

• Visitor Management: Greet visitors, answer inquiries, and direct them to the appropriate individuals or departments, providing a professional and welcoming first impression of the organization.

• Administrative Support: Provide administrative support to executives and team members, including photocopying, scanning, faxing, filing, and other tasks as assigned.

  Requirements

• Administrative Experience: Minimum of 2 years of experience in an administrative support role, preferably in a corporate or office setting.

• Organizational Skills: Excellent organizational and multitasking abilities, with the capacity to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.

• Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with executives, colleagues, clients, and external stakeholders.

• Attention to Detail: Meticulous attention to detail and accuracy in all aspects of work, including document preparation, data entry, and record keeping.

• Problem-Solving Ability: Proven problem-solving skills, with the ability to anticipate needs, identify issues, and propose solutions independently and collaboratively.

• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software, as well as familiarity with office equipment and technology.

• Discretion and Confidentiality: Demonstrated ability to handle sensitive and confidential information with discretion, maintaining the highest standards of confidentiality and professionalism.

• Customer Service Orientation: Customer service mindset with a friendly and approachable demeanor, providing assistance and support to internal and external stakeholders with professionalism and courtesy.

• High School Diploma or Equivalent: High school diploma or equivalent education required; additional education or training in office administration or related field is a plus.

• Adaptability: Flexibility and adaptability to handle changing priorities, tasks, and responsibilities with a positive attitude and willingness to learn and grow in the role.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .