This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2227660

City of Idaho Falls

Procurement & Payables Supervisor

SALARY \$39.02 - \$54.52 Hourly

\$3,121.60 - \$4,361.60 Biweekly

\$81,161.60 - \$113,401.60 Annually

LOCATION Idaho Falls, ID

JOB TYPE Full-Time JOB NUMBER 2024-0621

DEPARTMENT Municipal Services DIVISION Finance Administration

OPENING DATE 06/21/2024 CLOSING DATE Continuous

General Purpose

The City of Idaho Falls is currently recruiting for a Procurement & Payable Supervisor. In this position you will develop, plan,

manage and oversee the procurement and accounts payable activities of the City. The position has direct oversight of the

Citys procurements for the purchase of a wide range of services, goods, equipment, construction, and professional

services. Responsibilities include coordinating operations with all City departments to meet procurement and payables

objectives and needs and supervising assigned staff.

This position is expected to function with considerable independence and is expected to exercise independent judgment

within the framework of existing accounting policies and procedures to ensure work quality and accuracy and oversee the

maintenance of appropriate accounting records.

SUPERVISION RECEIVED

Works under the supervision of the Finance Division, Finance Manager, or Designee.

SUPERVISION EXERCISED

This position is a direct supervisory position and is expected to have general and specialized supervisory skills, including

the ability to manage multiple employees with various functions, evaluate and coach performance, and to delegate, train,

and manage work of assigned staff.

Essential Functions

Develops, plans, evaluates, manages and oversees procurement and accounts payable activities of City departments and

staff. Researches, recommends, and implements improvements in procurement and accounts payable policies and

procedures.

Works closely with the Procurement and Accounts Payable staff, department buyers and management to conduct research,

advise, assist, and train in procurement and accounts payable policies and procedures to ensure procurement and accounts

payable activities are conducted in a consistent manner and in compliance with applicable federal, state, and local laws,

regulations and policies. Coordinates and ensures a timely year-end close of procurement purchase orders, contracts, and

accounts payable processes.

Manages, maintains, and administers the Citys Purchasing Card (PCard) Program, including addition and removal of users,

card and transaction limits, online access, merchant codes, and applicable policies and procedures.

Reviews City procurement and accounts payable activities including, but not limited to, contracts, purchase orders, invoices,

and check/EFT runs. Evaluates validity and ensures supporting documentation on-file; verifies account numbers and

approvals.

Manages Procurement and Accounts Payable staff work to ensure department purchasing, receiving, and payable requests

are compliant with federal, state, and local procurements laws, manuals and policies, and Council or administration

directives.

Manages and reviews, in coordination with requesting departments, formal and informal bid, quote, and proposal

processes. Prepares and assists departments and staff with preparation of procurement documents for a wide range of

goods and services. Assists departments in determining and developing procurement approach, bidding requirements,

selection criteria, and scope of work or technical specifications.

Manages the preparation or participates in the preparation of routine to complex requests for proposal, requests for

qualifications, and bid packages for construction and professional services and equipment purchases. Provi des technical

expertise in developing specifications and bid requirements. Conducts and coordinates bid processes including

development of bidder lists, advertising of bid openings, identifying qualified bidders, evaluating proposals and making

recommendations on vendor selection, and performing other related activities.

Works collaboratively with all City departments to drafts contracts, contract amendments, and change orders in accordance

with City policies. Ensures documents are properly executed. Coordinates with City Attorneys office to ensure appropriate

ter