Job Title: Administrative and Finance Coordinator / Accounts Payable Manager Reports to: Finance Director Grade and Salary Range: Grade 16, Step 6 to 8, $ $66,911 to $69,490 FLSA Classification: Exempt Prepared Date / Updated Date: February 2022; Updated: 6/24; Updated 10/24

Job Summary:

Provides accounting and administrative support to management and the Council staff through conducting and organizing duties and activities including receiving and handling of information. Oversees Accounts Payable process.

Essential Duties and Responsibilities:

Fiscal management

Accounting System -

• Input Cash Receipts.
• Prepare Journal Entries as needed.
• Accounts Payable:
  • Input Accounts Payable for outside vendors
  • Maintain and communicate the Accounts Payable schedule for all Abila users
  • Approve all AP sessions from other Abila users
  • Print AP checks and process all AP payments

Reconciliation

• Compute, classify, and record numerical data to keep financial records complete.
• Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, and calculations pertaining to business transactions recorded by other staff.
• Manage day to day grant fund expenditures including funding for individual training accounts.
• Manages and reconciles grant files for audit purposes
• Performs reconciliation for numerous TCC accounts Including Workforce Participant training accounts and provide detailed records for reporting
• Audit accounting records for accuracy and compliance with federal and state regulations and organization policies.

Vouchers

• Completes all vouchers for recurring payments.
• Verifies completeness of vouchers created by other staff members.
• Verifying the accuracy of invoices and other accounting documents or records.
• Verifies grant funding is adequate for voucher payment.

Filing

• Maintains A/P Files in Secure Location.
• Responds to staff and vendor inquiries regarding invoices/vouchers.
• Develop and maintain an organization system for record retention of items located on site.

TCC Credit Cards

• Maintains log and creates Credit Card spreadsheet (excel) for each billing cycle.
• Creates vouchers and enters data into the ABILA accounting system.

Office Management and Support

Professionally received telephone calls.

Adept at using all features of the telephone system and voice mail.