Basic Function

Provides support and assistance in assigned Public Affairs area to ensure the smooth operation of the department.

Serves Aramco Services Company (ASC) and its subsidiaries.

Duties & Responsibilities

• Performs administrative and non-administrative functions to support to the respective public affairs teams below. Supports and coordinates activities between Events & Branding areas.   (60%)

• Assists with events and programs and builds relationships that foster a positive business environment and advance the Company’s ability to do business in the U.S. and with North American corporations. 

• Develops and maintains filing systems and advises on development of company retention policies for assigned area.  Organizes data and records and assures accurate, timely retrieval.    (10%)

• Assists with the planning, set up, and execution of public affairs events.

• Opens, reads, sorts and batches incoming mail and packages and acts upon or forwards as appropriate. Responds independently to internal and less complex external inquiries.

• Assists with data input for our project tracker and internal requests.

• Research various topics assigned by the project leader and develops biographies for event attendees.  Assists with data entry for databases.

• Performs other duties and participates in special projects as assigned.

Education and Experience

• Bachelor’s degree in business, Journalism, Communications, Fine arts, or other related fields.  Other degrees may be considered.

• Ability to:

• show a track record of being able to effectively handle all administrative tasks in assigned area.

• independently research and respond to inquiries, including those escalated by less experienced, regarding issues and problems.  Ensure timely follow up and resolution.

• demonstrate effective oral and written communication skills with good vocabulary, good grammar, and the ability to independently compose all forms of written communications.

• effectively interact and communicate with team members as required.

• plan own work, handle many diverse tasks simultaneously and work effectively with interruptions and meet deadlines.

• demonstrate strong attention to detail and high-quality work.

• develop and maintain spreadsheets, modifying format to meet changing circumstances. 

• Understanding of the energy industry a plus

• Ability to:

• show a track record of developing and executing more complex and or sensitive communication plans across an organization.

• effectively work with senior level managers to develop effective and appropriate messaging, presentations, etc.

• critically think through issues and opportunities and to evaluate and create effective messaging for management.

• quickly assess situations and recommend course of action.

• consistently demonstrate excellent writing across a variety of channels for different audiences.

• develop relationships across the organization to effectively represent and provide strategic messaging advice on multidisciplinary teams within the organization.

• evaluate speaking opportunities and facilitate the presentation development and approval process.

• Typically, at least three (3) years of job experience or internship.

• Must be able to comprehend and communicate accurately, clearly, and concisely in English. 

   

NO THIRD-PARTY CANDIDATES ACCEPTED; TEMPORARY POSITION ANTICIPATED TO LAST APPROXIMATELY ONE YEAR.

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