ADMINISTRATIVE ASSISTANT

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ADMINISTRATIVE ASSISTANT

Salary

$1,685.60 - $1,926.13 Biweekly

Location

1205 Dart

Job Type

Full Time

Job Number

36306

Department

Houston Fire Department

Opening Date

02/24/2025

Closing Date

3/13/2025 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: All Person Interested

Job Classification: Administrative Assistant

Posting Number: 36306

Department: Houston Fire Department

Division: HFD – Arson Bureau

Location: 1205 Dart Street., Houston, TX 77007

Workdays & Hours: Monday – Friday 8:00 am -5:00 pm* *Subject to change

GRANT FUNDED POSITION

GENERAL SUMMARY:

The Juvenile Fire Setters Program is a community interaction initiative intended for children between the ages of 2-17 and their guardians. Its purpose is to eliminate recurrences of fire risk behaviors through education.

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

• Compile, analyze, and interpret statistical data for the Juvenile Fire Setters Program

• Respond to referrals from fire departments, law enforcement, school officials, juvenile justice systems, and others in the City of Houston (including self-referrals)

• Provide risk assessments for future fire-setting behaviors

• Provide education courses, which are cognitively and age-appropriate with the youth and family about legal/fiscal ramifications, and the dangers to self and others.

• Referrals to community agencies to address clinical issues.

• Work with the HFD Public Information Office and other outside agencies to raise community awareness about the JFSP

• Maintaining all records pertaining to the JFSP.

• Performs other duties as requested.

WORKING CONDITIONS

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature, and air quality conditions.

Occasional travel is required.

MINIMUM REQUIREMENTS

MINIMUM EDUCATIONAL REQUIREMENTS:

Requires a Bachelor’s degree in Counseling, Social Work, Behavioral Sciences, Business Administration, Liberal Arts, or a related field.

MINIMUM EXPERIENCE REQUIREMENTS

One year of administrative experience is required. Professional experience related to the type of work to be performed may substitute for the educational requirement on a year-for-year basis.

PREFERENCES

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

The following skills are preferred:

• Effective public relations skills

• Professionalism and the ability to interact with the public in a courteous manner.

• Strong computer skills

• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, and Outlook)

• Strong written and verbal communication skills

• Bilingual (Spanish)

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

Department may administer skills assessment test.

SAFETY IMPACT POSITION Yes

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

GRANT FUNDED POSITION

Grants & Special funded positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

The salary range is: Pay Grade 17

APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during the active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-394-6941.

If you need special services or accommodations, call 832-394-6941. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of the information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Supplemental Insurance

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Compensable Sick Leave

• Personal Leave

• Flexible schedules

• Hybrid-Telework for eligible positions

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Paid Prenatal, Parental and Infant Wellness Leaves

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  What best describes your highest level of education?

• Less than High School Diploma or GED

• High School Diploma or GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree or higher

  03

  How many years of verifiable administrative support experience do you have?

• No Experience

• At least 1 but less than 3 years of experience

• At least 3 but less than 5 years of experience

• At least 5 but less than 7 years of experience

• At least 7 but less than 9 years of experience

• 9 or more years of experience

  04

  Do you have experience handling/processing sensitive or confidential information?

• Yes

• No

  05

  Do you have professional experience with interviewing or counseling children?

• Yes

• No

  06

  Please indicate your level of proficiency with the Microsoft Office 365 (Outlook, Word, Excel, PowerPoint):

• No Experience

• BASIC MICROSOFT OFFICE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

• INTERMEDIATE MICROSOFT OFFICE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration

• ADVANCED MICROSOFT OFFICE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design

  07

  Please indicate all languages that you speak fluently:

• Arabic

• Spanish

• Chinese or Mandarin

• Vietnamese

• Other language

• I am not Bilingual

  Required Question