Job Information
The Hunton Group Administrative Assistant - Hunton Services in Houston, Texas
6811 Dixie Drive, Houston, TX, USA | Hourly | HS | Full Time
Hunton Rental Solutions (https://www.hrsrental.com/) is seeking to hire a detail-oriented Administrative Assistant to support multiple areas of the Rentals business. This role involves assisting with accounts payable, billing, payroll and sales. The ideal person will work closely with the team and support where needed. Greet and welcome guests to HRS in a friendly and professional manner. This position is located in zip code: 77087.
Come work for an industry leader that has been recognized both locally and nationally as one of Top Places to Work!
Responsibilities Include:
Financials Support/Payroll support
Payroll entered accurately daily in software
Accounts Payable Support
Issue purchase orders for parts, supplies, and subcontractors as it pertains to rental jobs
Process invoices in Metaviewer
Provide responses to monthly Purchase Order reconciliation list for all rental purchase orders.
Setup and maintain vendors (provide COI, W-9, and tax exemption certificates as needed)
Billing
Support Billing & Collections Specialist in preparing invoices for posting
Verify all costs are committed and POs are received
Verify costs are accurate and reasonable
Confirm rental period and description are correct
Save prepared invoices to a batch to be posted by the Billing & Collections Specialist
Sales Support
Liaise between new customers and credit department to set up new accounts
Administrative
Welcome all visitors and direct them appropriately
Ensure cleanliness and maintain/implement workplace organization
Manage the handling of and distribution of incoming mail
Answer HRS mainline Houston & Beaumont and distribute/transfer calls accordingly to the departments.
Manage gate access to both yard and employee parking area
Perform clerical tasks as needed by departments.
Assist in setting up meetings and events by arranging and organizing all necessary resources
Other administrative duties as needed.
Requirements:
2-5 years' experience in administrative function
Demonstrating a strong understanding of financial processes.
Detail-oriented and organized, with a keen eye for accuracy and precision.
Excellent communication and customer service skills
Foster positive relationships internally and externally.
Exceptional time management skills, adept at managing multiple priorities.
Numeric and strong attention to detail, ensuring payroll data integrity and reliability.