The Accounts Payable/Accounts Receivable Specialist will be responsible for Accounts Payable and Receivable processes, including credit card reconciliations. Reporting to the Accounting Manager, this person will be the point of contact with external customers and vendors for many accounting-related tasks, including paying open invoices and setting up new accounts.

Requirements:

Duties:

• Own all aspects of the A/P process, including submitting vendor invoices to the system and forecasting cash needs on a weekly basis.

• Responsible for timely payment of all outstanding invoices and ensuring proper authorization has been obtained prior to payment

• Analyzes A/R balances; reports weekly aging report with summary of balances to management

• Perform AR collection on past-due balances

• Process and post payments by recording cash receipts and monitoring ACH transactions; ensures payments are applied to the correct account on a timely basis

• Interacts and communicates with vendors and customers to resolve inquiries or requests regarding balances

• Perform credit card reconciliation and prepare related journal entries

• Perform new vendor setup and continued maintenance of vendor tax and insurance documentation

• Manage and keep customer tax exemption statuses up to date

• Manage and organize the accounting email inbox

• Assists in month-end closing as well as provide support during the annual operating budget process

• Assist in special projects as needed

• Other duties may be assigned as they may relate to overall department and organizational goals.

Qualifications:

• PLANNING & ORGANIZING: Capacity to orchestrate multiple activities at once to accomplish goals by utilizing resources effectively and efficiently

• CUSTOMER FOCUSED: Acts with customer in mind, maintains constructive customer relationships, and is dedicated to meeting the expectations and requirements

• QUICK LEARNER: Ability to quickly grasp the essence and underlying structure of new problems; is open to change and enjoys the challenge of unfamiliar tasks

• DRIVE FOR RESULTS: Can be counted on to exceed goals successfully and is bottom-line-oriented

• POSITIVE ATTITUDE: Maintains a positive attitude that supports team performance and productivity

Education and Experience Requirements

• At least 3-5 years of accounting experience

• Accounting Degree preferred

• Accounts Receivable experience preferred

• Accounts Payable experience preferred

• Strong computer skills and familiarity with all MS Office applications

• Must be detailed oriented and possess strong oral and written communication skills

• Must be experienced with QuickBooks Desktop Enterprise

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