Project Management Assistant - ( 240004MG )

Description

Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water a bit differently—as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic cycle, we are delivering sustainable solutions to make sure water is where it should be and available when needed. Our experts guide our work with scientific rigor, an innovative spirit, and a vision for growth. Every day, we help communities improve, reuse, and protect this precious resource for future generations. By 2025 we’re hiring 2,000 people (like you) to join our team. Grow with us, H2O+U.

Your Opportunity

Our Water sector, which brings together many of the world’s top engineers and scientists, sees water a bit differently—as a single holistic system rather than as unconnected networks divided by jurisdictional boundaries. We use this perspective to help communities tap into water’s potential. Throughout the life cycle of capture, use, reuse, and discharge, our team optimizes every facet of a water system. Whether a project calls for planners, designers, construction managers, or facility operators, we have the right experts to provide creative, yet practical, water solutions. Through our cost-effective strategies, we’re helping communities increase their water efficiency and protect their water resources for future generations. Join our team as we create new ways to tap into water’s vast potential.

Our Honolulu office is looking to hire a Project Management Assistant to support our multi-disciplinary team.

Your Key Responsibilities

The duties of this position include, but are not limited to the following

• Support multiple project teams

• Project support including administering contracts from initialization to close-out, processing regulatory applications for plan review, building permits, change orders, etc.

• Assist with project pursuit tracking and data entry

• Coordinate and track internal project approvals as required

• Assist with preparation of project fee spreadsheets, including work breakdown structures

• Prepare, or assist in the preparation of contract documents, letters, or reports as assigned

• Download and review Oracle reports for project cost and staff data

• Coordinate with Project Accountants from initialization to close-out

• Assist with Project Management Framework compliance and internal project review audits

• Support senior management as needed

• Calendar, coordinate, and schedule management

• Assist with project staff scheduling which includes data entry and generating reports

• Perform clerical functions such as typing, filing, scanning, travel arrangements, project invoice coding

Qualifications

Your Capabilities and Credentials

• Computer experience to include Microsoft Office 2013 (i.e., Word, Excel, and PowerPoint).

• Preferred knowledge of Microsoft Project scheduling software

• Must be able to multi-task and communicate well, be highly organized, detail oriented, resourceful and dependable.

• Must have positive, can-do attitude.

• Must be able to successfully work both collaboratively and independently.

• Preferably has experience working in an office setting for engineering, environmental, or related field.

Education and Experience

Minimum of a high school diploma or equivalent.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• $29 - $41 Min/Max Pay Range for postings located in CO and HI and MD

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Hawaii-Honolulu

Organization : BC-1840 Water-US Pacific

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Dec 30, 2024, 12:45:46 PM

Req ID: 240004MG

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans