Description

We are offering a long-term contract employment opportunity for an Administrative Assistant in Honolulu. This role is crucial for managing communications and client relations. The job is based in the legal industry and will involve key responsibilities such as client screening, scheduling, message management, client communication, and coordination. So, if you are an Excel guru who thrives on multi-tasking and takes pride in providing exceptional customer service, we want to hear from you! Please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities:

• Assist in managing customer inquiries and complaints both in person and by phone, maintaining a high level of professionalism and confidentiality at all times.

• Prepare and modify memos, correspondence, reports, and other documents using Word, PowerPoint, or Excel.

• Create and maintain spreadsheets for data management with strong attention to detail using Excel.

• Schedule and coordinate meetings, appointments, and travel arrangements to ensure effective time management.

• Provide multifaceted assistance with rudimentary and advanced functions of Excel including formulas, charts, and pivot tables.

• Support the team in managing and completing administrative projects.

• Handle sensitive information in a confidential manner.

• Perform general clerical duties including photocopying, faxing, mailing, and filing.

  Requirements

• Proficiency in Microsoft Word and Microsoft Outlook is essential

• Strong knowledge of Microsoft Excel (creating spreadsheets and using financial Excel functions)

• Proven ability to handle both inbound and outbound calls

• Excellent customer service skills are required

• Previous experience in data entry is desirable

• Ability to manage email correspondence effectively

• Strong verbal and written communication skills

• Ability to multi-task and prioritize workload

• Detail-oriented, organized, and able to manage time effectively

• Ability to work in a team and independently as needed

• Previous experience in an administrative or customer service role is beneficial.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .