Reports to:  City Treasurer

Employment Status:  Full time 40 hours per week

Position Summary: The City Programs & Administrative Support Specialist is a dynamic public-facing role that combines community program coordination with administrative support for City Operations.  This position is responsible for planning and executing City sponsored events, supporting economic development initiatives such as the Downtown Development Authority (DDA) and Venue on Main and Business Hub, and providing key administrative assistance to the City Treasurer, Manager, and Clerk.      This role requires a highly organized detail-oriented and outgoing individual with strong customer service skills, the ability to engage with the public and business community, and the flexibility to balance event management, marketing, and administrative duties.

*Duties and Responsibilities:  *City Programs, Events & Business Coordination (50%)

Manage and coordinate all city-sponsored events and community programs including festivals, public celebrations, and business district initiatives.

Serve as the Venue on Main & Business Hub Coordinator working with tenants and ensuring compliance with commercial kitchen regulations.

Act as the City's DDA Coordinator supporting downtown business engagement, compliance, and meeting coordination

Liaison to the Chamber of Commerce attending meetings, providing reports, and assisting with Chamber events when time allows

Develop and implement marketing strategies, including social media management, promotional materials, and community outreach

Recruit, organize, and manage volunteers for City events and programs

Coordinate sponsorship and vendor agreements to enhance events and community partnerships

Work with local businessess, vendors and community partners to expand and improve City offerings

Administrative and Office Support  (50%)

Assist the City Treasurer, City Manager, and City Clerk with administrative tasks, scheduling and special projects.

Process utility and tax payments, respond to resident inquiries, and provide front desk support

Schedule and coordinate park rentals and City Hall public space reservations

Assist with records management, election-related duties, and administrative support for City initiatives projects and reporting

Support community initiatives and special projects including Redevelopment Ready Community (RRC) adminstrative work grant documentation and municipal reports

Write, design, and distribute the City newsletter, ensuring timely updates on City programs, initiatives and events

Maintain office organization, supplies, and document management

Other duties as assigned by the City Treasurer or City Manager

Required Qualifications and Skills:

High School Diploma or equivalent (Required)

Associate's degree or higher in business, public administration, communications, event management or a related field (Preferred)

Experience in event planning, community engagement, administrative support, or public relations (Preferred)

*Skills and Competencies:  *

Exceptional customer service skills.  Must be comfortable working with the public, businesses and community partners.  Outgoing, energetic personality.  Must enjoy engaging with people and being a visable advocate for City programs.  Highly organized and detail-oriented.  Ability to balance multiple projects, meet deadlines, and prioritize work effectively. Proficiency in Microsoft Office, email management, and social media platforms.   Ability to problem solve, take initiative and work both independently and as part of a Team.

Additional Requirements:

Availability to work occasional evenings and weekends for City Events with flexible scheduling