Reference #: 4512662 THE POSITION Are you an ambitious person who takes pride in your organizational talents and your ability to multi-task?  If so, this may be the career for you!  The Pennsylvania Municipal Retirement System (PMRS) is eager to welcome an Executive Secretary 2 to join our team of professionals and provide vital administrative support for the agency secretary, as well as the board chair, board members, and their designees.  Showcase your skills while collaborating with an agency that strives to help Pennsylvania's local governments secure the future retirement of their employees!

DESCRIPTION OF WORK

As an Executive Secretary 2, you will present as the first point of contact for internal and external communications with the agency secretary's executive office, in addition to managing workflow to ensure key items are brought to the attention of the appropriate personnel and that deadlines are consistently met.  Specific duties include maintaining the agency secretary's calendar and schedule and informing the secretary regarding high level issues as communicated by various board entities, executive colleagues, and external parties.  You will be responsible for developing and maintaining an office filing system and generating reports, plans, presentations, and executive correspondence.

You will provide board support by composing memorandums, letters, and other correspondence, including confidential items, as well as managing a variety of board and committee meeting logistics.  This position also serves as the Travel Coordinator and Corporate Card Coordinator for the office and provides assistance to other program areas as needed.

Interested in learning more?  Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information: Full-time employment Work hours are 7:45 AM to 4:15 PM, Monday - Friday, with a 60-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days a week upon successful completion of the training period.  In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.  If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email.  Check your email, including spam/junk folders, for these notices.   REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS Minimum Experience and Training Requirements: Five years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis up to four years; or Any equivalent combination of experience and training.

Additional Requirements: You must be able to perform essential job functions.

How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.  Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements.  Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date.  Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans:

Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for ppointment to many state and local government jobs.  To learn more about employment preferences for veterans, go towww.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov. Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.