This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12527649 Office Support Assistant - University of Illinois Extension

Extension, Unit 24, Harrisburg

WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job Summary

Works under direct supervision of the County Director to support the needs of the Extension office.

Duties & Responsibilities

• Maintain 4-H youth files. Data entry for 4-H county enrollment and fair program for Saline, Pope-Hardin, and Gallatin Counties.
• Serves as receptionist for the office, receives visitors and answers telephone, refers inquiries to appropriate person(s) or responds to calls for actual information.
• Provides clerical and secretarial support to the County Extension Director, Extension 4-H Program Coordinators, and other employees within the unit.
• Comply with Affirmative Action/Equal Opportunity policies and procedures in all aspects of Extension work; assists Unit staff with collection for Affirmative Action, Gender, and Targeted reports, and programming under the University of Illinois guidelines.
• Copy newspaper articles and news releases and maintain files.
• Back up Office Support Specialist in retrieving departmental mail. Open, date stamp, sort and disseminate to appropriate staff, providing any additional information and/or materials required and with answering the phone and assisting walks-ins.
• Assists Office Support Specialist with end-of-year 4-H reporting and IRS tax filings for 4-H clubs by providing necessary reports from 4-H systems and other reports.
• Prepares routine correspondence, program materials, newsletters, and other promotional materials including duplicating, collating, and preparing mass mailings.
• Accurate and timely submission of all required reporting and prepares bank deposits for the In/Out Account at times for the Office Support Specialist.
• Prepares expense reports in Chrome River.
• Orders 4-H supplies as necessary and general office supplies for Saline County such as paper towels and other household supplies.

Additional Physical Demands

To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver\'s license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various ment l and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting hr@aces.illinois.edu.

Minimum Qualifications

High school diploma or equivalent.

Any one or combination totaling six (6) months from the categories below:

College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:

15 semester hours equals six (6) months

Work experience performing office/clerical activities, including use of computer systems.

Preferred Qualifications

Clerical and office environment experience

Knowledge, Skills and Abilities

Capacity to communicate both verbally and written with a wide variety of people. Meet the public with a pleasant, composed and cordial manner and speak clearly and concisely.

Skill in w