Overview: Quinnipiac University invites applications for the position of Administrative Assistant. This position will perform secretarial, staff assistance, and clerical duties required to support the Department of Diagnostic Imaging and Biomedical Sciences.

About Quinnipiac: Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing, and Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts and Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review's "The Best 388 Colleges." The university is in the midst of program expansion and renewal for both traditional and adult learners, attraction of diverse communities, development of innovative corporate partnerships, and construction of an ambitious set of capital projects. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.

Responsibilities:

• Maintain phone coverage, greet visitors and students, take messages, relay information and answer questions within scope of knowledge and authority.

• Perform data entry into a wide variety of computer software applications, databases and programs, including Microsoft Office 365, Colleague, Stellic, Informer, Chrome River, and other university, school, and/or department specific software. Prepare correspondence, meeting minutes, reports, grants, forms, examinations and memos. Edit work for accuracy, format, spelling, punctuation and construction. Assure timely completion of all material.

• Compose routine correspondence upon supervisor’s (Dept. Chairs) direction.

• Organize and maintain an E-filing (and paper when applicable) system for all programs, faculty and internal student records assuring rapid retrieval of all materials.

• Prepare various reports including gathering data and setting up format.

• Review and route incoming mail/email for appropriate distribution and action.

• Process purchase requisitions and requests for payment. Assist in monitoring department budgets and expenditures.

• Arrange conferences and meetings as required, notify participants, and arrange for all materials, food, facilities, travel arrangements and support functions.

• Other clerical duties as assigned.

  Education Requirements:

• High School Diploma or GED required

  Qualifications:

• Administrative Assistant experience including Microsoft Office experience.

• Attention to detail.

• Proficiency in data entry.

• Ability to learn a variety of software applications.

• Excellent communication skills.

• Strong organizational and planning skills.

• Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion.

  Special Instructions to Applicants:

TO APPLY:

Applications must be submitted electronically and include a resume and contact information for three references on the application form.

• Please note this is a Grade 5 position in the Clerical Union

• The hourly rate is $24.83

• The work week is 35 hours per week

• This position requires the successful completion of a Microsoft Office skills test and background check

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an Equal Opportunity Employer.