SUMMARY STATEMENT

The Facilities Project Manager's (FPM) primary responsibility is to work with internal stakeholders and external groups such as vendors, contractors, agencies and the general public from a project's initiation through completion, making sure the work gets completed efficiently and satisfactorily.  

Projects will focus on, but not be limited to, budget development, planning, renovations and new construction in accordance with professionally developed plans and specifications, according to schedule, within budgetary guidelines, using the highest quality standards.  The FPM effectively communicates project timelines and budgetary constraints to all parties and stakeholders associated with the project.  During each phase of the project, the FPM monitors the progress and handles day-to-day issues that develop.  The FPM shall possess excellent organizational, communication, problem solving, time management and creativity skills.  The FPM is expected to be familiar with the different trades and related construction methods as well as Federal, Maryland and local workplace safety and building codes.  The FPM shall have experience managing a variety of small and large projects concurrently. 

The FPM must anticipate and recommend actions for all situations where project related activities may come into conflict with the offering of educational services on a busy community college campus.  The FPM must be instrumental in helping to coordinate the use of campus space for educational and student activities while simultaneously managing multiple projects within the same timeframe.

ORGANIZATIONAL RELATIONSHIPS

A.    The Facilities Project Manager reports directly to the Director of Facilities Management and Planning.

B.    The position provides support and oversees outside groups such as engineering and architecture firms, volunteers, contractors, professional inspection firms, and vendors as necessary to complete a project. 

C.    The FPM coordinates most closely with the Director of Facilities Management and Planning.  This position also coordinates projects with the Campus Police Chief, Supervisor of Maintenance, Supervisor of Grounds, the Facilities Project Coordinator, the Office Support Associate, and relevant Hagerstown Community College (HCC) stakeholders.

D.    The FPM will track and report on expenditures, funds, grants, furniture, equipment, change orders, need for supplemental contracts, staging, time lines and other particulars related to the project.  

ESSENTIAL DUTIES

A.    Project Management/Oversight

•    Coordinate and manage multiple small and large construction/capital improvement projects simultaneously acting as the liaison between HCC and all other personnel.

•    Inspect, document and report regularly on project activities performed by outside contractors and others.

•    Prepare progress reports and participate in project meetings and conferences.

•    Critically evaluate plans and specifications as to constructability and value.  Make necessary recommendations for changes and seek approval from the Architect, Contractor, and HCC leadership.

•    Develop and monitor project schedules including design, Maryland State and Federal review and approvals, permitting reviews, bidding and construction.

•    Plan projects including elements such as securing Architectural/Engineering and Construction Management services.  Recommend contracts for these services.  Coordinate with the appropriate HCC staff and with other agencies as required assuring that designs meet the needs and standards established at HCC.

•    As necessary, assist with securing required project and plan approvals from authorities such as the State of Maryland Department of General Services, County Planning and Permitting office, and funding agencies.  

•    Manage project design and construction.  Oversee design professionals and general contractors.  Duties include scheduling, construction quality control, construction budget, review of shop drawings, obtaining use and occupancy permits, project closeout and punch list completion, and management of warranty claims.  These duties will frequently require coordination with other HCC staff.

•    Enforce existing HCC policies for appropriate conduct and association with students, faculty and staff, Minority Business Enterprise (MBE) compliance, prevailing wage compliance, American Disabilities Act (ADA) compliance and safety regulations.

•    Provide supervision for all testing and inspection contracted through outside agencies by HCC.

•    Oversee project commissioning, submission of warranty information, final inspection, occupancy permits and as-installed documentation.

B.    Project Accounting

•    Work through the Director of Facilities Management and Planning regarding City of Hagerstown, Washington County, Maryland State and Federal agency contacts.

•    Track and control project schedules and associated costs to achieve completion of project.  Recommend change order requests and pay applications.

•    Responsible to work with the Director of Facilities Management and Planning to maintain the project budget and ensure assigned projects are completed on time and within budget.

•    Assure all project legal documents are completed, signed, recorded and filed.

•    Accurately identify quantity of work placed by each contractor or trade group and ensure all approved pay applications match only the quantity of work installed.

•    Work with the VP office of Finance and Administration to provide Change Order Logs and provide timelines for quarterly cash flows.  Assist with project closeout documents.

C.    Project Communication

•    Communicates HCC expectation for project completion and timeline to contractor and HCC personnel.

•    Assist in minor/major dispute resolution.

•    Function as liaison between construction personnel and HCC faculty, staff and departments.

•    Resolves issues between contractor personnel and HCC in a timely manner.  Mitigates conflict and communication problems between HCC and contractor.

•    Approves contractor plans and schedule for a logical completion of the construction project.  Communicate this plan to all effected HCC faculty and staff. 

•    Communicate with the architect and HCC faculty and staff any modifications or changes required to the original plan.

•    Hold regular status meetings with HCC senior staff to keep them apprised of project conditions.

•    Effectively communicate relevant project information to supervisors.

•    Participate in all project coordination meetings with construction personnel.

D.