About FlightSafety International FlightSafety International is the world's premier professional aviation training company and supplier of flight simulators, visual systems and displays to commercial, government and military organizations. The company provides training for pilots, technicians and other aviation professionals from 167 countries and independent territories. FlightSafety operates the world's largest fleet of advanced full-flight simulators and award-winning maintenance training at Learning Centers and training locations in the United States, Canada, France and the United Kingdom. Purpose of Position The Office Administrator is an administrative position that will provide high-level coordination support for Center leaders and employees to ensure efficient and productive operations for on-site tasks and enterprise initiatives. This position will also provide support for HR, Facilities, Safety and Compliance, and Customer Service administrative activities related to the daily operations of the Learning Center. Tasks and Responsibilities Serve as a central liaison, point of contact, and administrative support partner for site leadership Manage and coordinate general office duties and communications, including inbound and outbound calls and inquiries; handling mail and package delivery; reading and responding to emails; interfacing and escorting clients, vendors and visitors; filing; office supplies; etc. Coordinate webcasts and video conferences to include internal and/or remote locations Submit invoices to accounts payable after obtaining approval from the responsible manager Coordinate employee recognition programs and events such as service anniversaries, ordering and distributing flowers/gifts, meals, and managing preflight meetings. Coordinate client/customer recognition programs such as Master Tech/Master Aviator or other FlightSafety award programs. Prepare internal and external business documents/memos for employees and industry partners.Maintain and utilize Outlook calendars; schedule and organize meetings and conferences. Reserve travel arrangements and manage travel itineraries for center leadership as needed Coordinate Center/site events and other functions assigned by the Center Manager or designated person for on and off-site locations Serve as the local communications ambassador; take notes during meetings and send out meeting minutes or action items and manage local communication needs Assist with new hire orientation which may include greeting new hires, preparing conference room, ordering name badges, parking passes, IT hardware, business cards and supporting system access requests Manage badge access, key distribution and collection, and door rules for center Database access, entry and administration, such as but not limited to;Assist HR with the I-9 documentation and verification process;Maintain local personnel files;Coordinate DOT paperwork and complete data entry for the Safety Sensitive Duty program;Maintain the accident and injury internal portal; Assist with Client training activities as needed; such as arranging Off-site training, client survey response coordination, arranging for Client transportation and other needs and ensuring IT support needs are met. Act as coordination point of contact for the Safety team on all reporting All other administrative duties as assigned Minimum Education High school diploma or equivalency required; Bachelor's degree in business or related field preferred State Notary public preferred Minimum Experience Two (2) plus years of related experience such as administrative assistance, HR coordination, events management, customer service, etc. Knowledge, Skills, Abilities Knowledge of principles and processes for providing administrative support and excellent customer service Excellent verbal and written communication skills Excellent inter