Description

The Talent Acquisition Specialist is responsible to plan, develop and implement recruitment and staffing strategies for assigned department service line with special emphasis on a well-qualified and diverse pool of candidates, exceptional internal and external customer support, process improvement, and cost effectiveness. Responsible for managing all aspects of the Recruitment Life Cycle as well as participating in team projects.

Essential Job Functions

• Leading

• Initiative: Acts promptly to resolve problems; initiates better ways of doing things; acts as a catalysis for change. Implements at least one process improvement initiative for department on an annual basis. Investigates root cause analysis of reoccurring problems and takes appropriate action.

• Motivating and Influencing: Ties contributions to larger goals; influences and persuades others, builds commitment among diverse groups. Sets ambitious goals in support of Indepedance Health mission, vision and True North. Demonstrates ability to eliminate silos by modeling actions and setting example; influences others to think and act as a unified health system.

• Professionalism/Outreach: Challenges oneself to a higher level of performance by taking responsibility for professional growth and development.

• Standards and Accountability

• Accountability: Holds self and others accountable; takes responsibility for outcomes; achieves results through adherence to standards in a consistent manner. Establishes and maintains a safe working environment; assures staff comply with safety, environmental and infection control guidelines. Practices and encourages survey readiness in compliance with agency regulations and guidelines. Demonstrates expectation of confidentiality by continually encouraging staff to keep private information confidential and share information on a need to know basis only.

• Service Orientation and Customer Focus: Assesses customer's needs; exceeds customer expectations; considers customers in decision making; improves customer satisfaction. Performs in accordance with Excela Health's behavioral standards in support of the mission, vision, true north, and values. Holds staff accountable for modeling the behavioral standards. Responds to client service recovery issues within required time frame and to the satisfaction of the customer. Actively and positively promotes the Respect and Recognition initiatives by supporting staff participation in committee membership, activities, and projects.

• Planning and Decision Making:

• Constructive Thinking: Analyzes issues before acting; generates creative ideas; detects patterns and connections; breaks down complex problems. Practices participatory leadership by involving staff in decision-making and problem solving. Considers global implications of decisions made; involves all appropriate departments and individuals for optimal outcome.

• Prioritizing and Delegating: Acts on most urgent tasks' leverages available resources; reviews own workload; implements workable systems, provides clear direction.

• Communication

• Giving Feedback: Provides constructive feedback; helps others improve performance; articulates areas of deficiency. Provides opportunities for staff to actively provide input into decision-making process. Seeks input before decision is made. Provides feedback regarding how and why decisions are made.

• Developing People and Managing Relationships

• Upward Management: Updates stakeholders on project process; uses sound judgment; influences the decisions of leadership in effective manner.

• Building and Strengthening Relationships: Facilitates open communication; diffuses sources of conflict; demonstrates respect for others; diplomatically negotiates solutions. Facilitates teamwork through coaching and mentoring of staff. Builds trust through fostering empowerment and shared decision making within the appropriate level and scope of authority.

• Prepares job postings and posts open positions internal following established standard work

• Assists with preparing/placing classified and on-line advertising as needed.

• Tracks applicants with regard to scheduled interviews, disposition of interview, reference check dates and offer/start dates.

• Assists with benefits, compensation functions, and special projects, as required.

• Other duties as assigned.

Specialty Essential Functions

• Recruitment

• Proactively develops and executes effective recruitment strategies to enhance talent pool for Independence Health.

• Coordinates necessary campaigns to target and attract robust candidate pipelines across a diverse range of business areas leveraging technology, social media sourcing and branding tools to support attraction.

• Organizes and executes recruitment events for Independence Health. Attends external recruiting events as a representative of Independence Health promoting a positive organizational image with professional branding campaign

• Participates in education programs that offer students in secondary and elementary schools to market diverse healthcare opportunities as their profession of choice.

• Tracks and analyzes recruitment efforts through regular reporting/metrics to maintain LEAN practice and continuous improvement efforts.

• Reviews applications in Applicant Tracking System, selects candidates for screening in conjunction with the hiring manager.

• Performs behavior, competency and skill-based interviews to assess candidate qualifications against agreed upon job description requirements

• Partners with hiring Mangers to select top quality candidates for hire. Makes all official job offers.

• Ensures references and criminal background checks are completed as well as processing of all necessary back end new hire paperwork

• Partners with the compensation department and communicates appropriate compensation offer for candidate, utilizing Independence Health Pay Practice Guidelines.

• Determines and communicates appropriate benefit package information for candidate, at the time of interview

• Follows all established standard work guidelines relating to correspondence to applicants and employee

• Ensures follow up with all candidates post interview.

• Maintains documentation on Sign-on Bonus.

• Prepares and maintains files on Sign-on Bonus Agreements.

• Tracks and initiates payments to employees receiving Sign-on bonus.

• Communicates with employees and management, as necessary.

• Answers questions regarding Human Resources policies, procedures, laws, standards and government regulations as required. Stays current with policy and legal updates.

• Brings appropriate questions and issues related to these communications to human resources management personnel as necessary.

• Verifies licenses/registrations/certifications on all new hires prior to job offer.

• Performs primary source verification on all new hires.

• Professional Practice

• Represents Independence Health career opportunities in the community.

• Acts as a liaison with ancillary departments to review and implement practices within Independence Health for the clinical and process improvement.

• Guides and facilitates the development, implementation of system-wide policies and procedures.

• Stays current on market trends and practices as relates to sourcing methods and ensure knowledge sharing, coaching, and mentoring occurs.

• Conducts/Assists in Training and project opportunities

• Conducts New Manager onboarding trainings.

• relates to sourcing methods and ensure knowledge sharing, coaching, and partners with team to create and present employment related trainings as needed.

• Participates in LEAN Continuous Improvement as associated with Shared Services or other cross organizational projects.

Required Qualifications

• Bachelor's Degree in related field, OR previous human resources /recruiting experience in lieu of Bachelors level degree.

• Requires an advanced knowledge of recruiting practices and exceptional leadership abilities, which include, but are not limited to, interpersonal/human relation skills and ability to maintain and improve service excellence.

• Strong leadership ability, good organizational skills, independent and critical thinking skills, and sound judgment.

• Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.

• Ability to multi-task and prioritize assignments

• Functional Skills on PC and Related Software (Microsoft Office)

• Knowledge of basic Office Equipment such as copier, fax machine, etc.

• Proficiency in the use of Excel Spreadsheets, PowerPoint, and various software programs

Preferred Qualifications

• Professional in Human Resources (PHR) certification is preferred. Prior Healthcare recruiting experience. Prior experience with Applicant Tracking Systems and social media sourcing.

License, Certification & Clearances

• Act 34-PA Criminal Record Check from the PA State Police system

Supervisory Responsibilities

• This position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the department.

Position Type/Expected Hours of Work

• Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).

• Travel may be expected locally among locations.

AAP/EEO

• Independence Health is an Equal Opportunity Employer. It is the policy of Independence Health to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, religion, sex, national origin, age, marital status, non-job related disability, veteran status, or genetic information, or any other protected class. Independence Health will conform to the spirit as well as the letter of all applicable laws and regulations.

• Ability to perform the Essential Functions listed on the Physical Conditions and ability to perform the Essential Functions on the Working Condition chart below.

Work Environment

Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Essential – Absolute Necessity.

Marginal – Minimal Necessity.

Constantly – 5.5 to 8 hours or more or 200 reps/shift.

Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

Rarely – Less than 0.25 hours or less than 2 reps/shift.

Physical Condition

Essential

Marginal

Constantly

Frequently

Occasionally

Rarely

Never

Extreme Heat

x

Extreme Cold

x

Heights

x

Confined Spaces

x

Extreme Noise(>85dB)

x

Mechanical Hazards

x

Use of Vibrating Tools

x

Operates Vehicle (company)

x

Operates Heavy Equipment

x

Use of Lifting/Transfer Devices

x

Rotates All Shifts

x

8 Hours Shifts

x

x

10-12 Hours Shifts

x

X

On-Call

x

Overtime(+8/hrs/shift; 40/hrs/wk)

x

x

Travel Between Sites

x

x

Direct Patient Care

x

Respirator Protective Equipment

x

Eye Protection

x

Head Protection (hard hat)

x

Hearing Protection

x

Hand Protection

x

Feet, Toe Protection

x

Body Protection

x

Latex Exposure

x

x

Solvent Exposure

x

Paint (direct use) Exposure

x

Dust (sanding) Exposure

x

Ethylene Oxide Exposure

x

Cytotoxic (Chemo) Exposure

x

Blood/Body Fluid Exposure

x

Chemicals (direct use) Exposure

x

Mist Exposure

x

Wax Stripper (direct use)

x

Non-Ionizing Radiation Exposure

x

Ionizing Radiation Exposure

x

Laser Exposure

x

Physical Demands

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Essential – Absolute Necessity.

Marginal – Minimal Necessity.

Constantly – 5.5 to 8 hours or more or 200 reps/shift.

Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.

Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.

Rarely – Less than 0.25 hours or less than 2 reps/shift.

Physical Condition

Essential

Marginal

Constantly

Frequently

Occasionally

Rarely

Never

Bending (Stooping)

x

x

Sitting

x

x

Walking

x

x

Climbing Stairs

x

Climbing Ladders

x

Standing

x

x

Kneeling

x

Squatting (Crouching)

x

Twisting/Turning

x

x

Keyboard/Computer Operation

x

x

Gross Grasp

x

Fine Finger Manipulation

x

x

Hand/Arm Coordination

x

x

Pushing/Pulling(lbs. of force)

x

x

Carry

x

x

Transfer/Push/Pull Patients

x

Seeing Near w/Acuity

x

x

Feeling (Sensation)

x

Color Vision

x

Hearing Clearly

x

x

Pulling/Pushing Objects Overhead

x

Reaching Above Shoulder Level

x

Reaching Forward

x

x

Lifting Floor to Knuckle

###

<10#

x

Lifting Seat Pan to Knuckle

###

<10#

x

Lifting Knuckle to Shoulder

###

<10#

x

Lifting Shoulder to Overhead

###

<10#

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)