Police Support Specialist

The police support specialist is the first point-of-contact for people who call or visit the police office. The police support specialist is responsible for receiving and dispatching requests for emergency and non-emergency police services, monitoring police radio traffic, monitoring security cameras, direct maintenance requests to the Facilities or Housing departments, and enter calls for service into the department records management system. The police support specialist also provides general administrative support to the police lieutenant.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

The police support specialist is the first point-of-contact for people who call or visit the police office. The police support specialist is responsible for receiving and dispatching requests for emergency and non-emergency police services, monitoring police radio traffic, monitoring security cameras, direct maintenance requests to the Facilities or Housing departments, and enter calls for service into the department records management system. The police support specialist also provides general administrative support to the police lieutenant.

Job Duties

Percentage of time: 50%

Communication

Monitors and responds to all telephone and radio communications; interacts with all persons in a courteous and helpful manner; receives and dispatches all requests for service according to their urgency.

Appropriately disseminates and protects sensitive, legally restricted or confidential information to authorized personnel.

Percentage of time: 50%

General administrative support

Assists the police lieutenant with day-to-day administrative tasks, projects and event planning. Maintains files; monitors and orders office supplies; monitors the operation and maintenance of office equipment; generates and prepares mailings; updates lists; makes photocopies; sends emails and facsimiles; schedules appointments and maintains a monthly calendar. Prepares routine documents and correspondence. Tracks and records officer payroll, vacation, sick leave, and clothing allowance. Handles general purchasing of commonly used supplies and payment of routine invoices and bills.

Special projects and assigned duties as necessary.

Performance standard:

Possesses interpersonal and communication skills to communicate with a diverse population. Possesses and applies a working knowledge of university-wide and department specific policies, procedures and processes. Possesses and applies organization and time management skills to manage multiple tasks concurrently. The ability to meet established deadlines and changing priorities. Possesses and applies proper grammar, proofreading skills, and written communication skills. The ability to establish and maintain professional and cooperative working relationships with others outside of the department. The ability to be trusted with, and only disclose, when necessary, sensitive, confidential or legally restricted information.

Physical Effort

Duties are primarily sedentary, may be required to move or lift objects up to 25 pounds occasionally. Ability to move about campus.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: F ll-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Greensburg Minimum Education Level Required: Associates Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday 7:00 am-3:00 pm Work Arrangement: Monday - Friday 7:00 am-3:00 pm Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance. Required Documents: Resume Optional Documents: Not Applicable PI255713886

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