JOB REQUIREMENTS: JOB ID: 21590 JOB DUTIES: UW SYSTEM OFFICIAL TITLE: Administrative Assistant III POSTING DATE: January 31, 2025 ESSENTIAL JOB FUNCTIONS: This position reports to the Assistant Director of Admissions Operations and provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities. This position includes the following responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations. Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums. Prepares and audits complex records, edits documents, and reviews work done by others. Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures. Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures. Provide Admissions Application Processing Assistance. Data entry of admission data into Student Information System. SPECIAL NOTES: Position is a full-time University Staff appointment. The work hours for this position will be 7:45 a.m. - 4:30 p.m., Monday through Friday. This position may have the option to work on-campus or a hybrid schedule subject to approved telecommuting request. TO ENSURE CONSIDERATION: Please submit application materials by Wednesday, February 19, 2025. HOW TO APPLY: Select the job title for which you are applying. Click the \"Apply for Job\" button. You must create an account and login before you can apply. If you are already a registered user, input your \"User Name\" and \"Password\" and select \"Sign In.\" If you have not yet registered, click on \"Register Now\" to begin the registration process. Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents: Cover letter specifically addressing qualifications for the essential job functions Resume If you have any questions, need accommodations, or submitted your application with missing materials, call or email: Human Resources Phone: (920) 465-2390 Email: jobs@uwgb.edu o For additional details and to apply, visit the following website and search for Job ID 21590: www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: MINIMUM QUALIFICATIONS: High School Diploma at time of application Ability to operate a personal computer, and a working knowledge of Word and Excel software and e-mail Must be highly accurate with strong attention to detail, and be highly organized Must be able to coordinate multiple responsibilities, must be able to prioritize work, and be able to handle multiple consecutive demands in an extremely busy office setting Must have excellent customer service skills Must be able to learn and remember complicated processes and be able to relay this information to customers in a clear and effective manner PREFERRED QUALIFICATIONS: Experience with mainframe software (PeopleSoft HE or other, SC Banner, DataTel, etc.) and basic desktop publishing skills Experience in a higher education environment Experience with imaging software and constituent relationship management systems (ex: Salesforce) ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.