Accounts Payable Specialist

Reporting into the Manger, Accounts Payable, the Accounts Payable Specialist is responsible for processing all invoices received for payment.

Essential Functions

• Process accounts and incoming payments in compliance with financial policies and procedures.

• Execute weekly check runs and distribution.

• Scan all accounts payable check copies and invoices into the web-based document management system.

• Maintain upkeep on all outstanding checks and outgoing notifications.

• Manage the review and approvals of travel expenses in the travel and expense management system (SAP Concur).

• Obtain approvals for new vendors, reviewing vendor tax information as appropriate.

• Review and process for payment purchase orders, invoices, statements vouchers and/or other check requests, as appropriate.

• Handle the resolution of account discrepancies and procedural inquiries.

• Assemble, review and verify invoices and check requests.

• Ability to flag and clarify any unusual or questionable invoice items and prices.

• Research and resolve invoice discrepancies and issues.

• Monitor accounts to ensure payments are up to date.

• Correspond with vendors and respond to inquiries.

• Maintain vendor record files.

• Other job duties as assigned.

  Essential Knowledge, Skills & Abilities

• Knowledge of standard accounts payable policies, procedures and regulations.

• Strong customer service skills and communication skills, both written and verbal.

• High degree of accuracy and attention to detail.

• Proficient in alpha and numeric data entry

• Ability to work independently as well as within a team setting.

• Ability to multitask and manage competing priorities.

• Experience with Banner by Ellucian, the higher education enterprise resource planning (ERP), preferred.

• Experience with travel and expense management system, SAP Concur preferred.

  Qualifications

• 2 – 4 years accounts payable experience.

• Associate’s degree

• Bachelor’s degree preferred.

  Work Environment/Physical Demands

• This job is performed at a work station in a positive, creative and collaborative environment that may sometimes become quite noisy.

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets.

• This is a largely sedentary role.

• The ability to maintain good concentration while dealing with interruptions.

  Hours and Travel

• A typical work week is 37.5 hours Monday through Friday 9am to 5pm.

• Occasional overtime may be required.

• No travel is expected for this position.

The anticipated salary range for Senior Payroll & Benefits Specialist is $46,750 to $55,000. The final salary offered may vary and will be determined based on factors such as the job-related knowledge, skills, experience, and education of the successful candidate. This information is provided per NYS local law.

We Are

· Student Centric: We approach every task with a focus on supporting our students to achieve their lifelong learning goals in a safe, vibrant and welcoming environment.

· A Global Community: We are one team with an international outlook welcoming the strength in our diversity and the value each of us brings to what we do.

· Accountable: We take responsibility for our actions by being responsive, resourceful and respectful in delivering on our commitments with integrity and the highest ethical standards.

· Collaborative: We support and empower one another through open communications, cooperation, sharing knowledge and taking time to always listen and show we care.

· Committed to Excellence: We take pride in our ongoing pursuit for continuous improvement through creativity, rigor and best practices to produce meaningful outcomes.

About University Support Services, LLC

University Support Services LLC (USS) is an affiliate of St. George's University (SGU), a leading provider of international medical education. SGU students and faculty come from 151 countries to the island of Grenada, located in the West Indies. Our purpose is to support SGU to deliver best in class education for all SGU students. We put a special focus on the growing global need for diverse high-quality medical and healthcare professionals. USS is pivotal in positioning SGU as a premiere medical degree institute through its student-facing as well as functional support teams.

USS is an equal opportunity employer. As such, it is company policy to fill positions with qualified candidates regardless of race, color, sex (including sexual orientation and gender presentation), age, religion, ancestry, national origin, citizenship status, pregnancy, marital status, medical condition, genetic information, disability, status in the Uniformed Services of the United States (including veteran status) or status as a victim of domestic violence, except where there is a bona fide occupational qualification. This policy protects applicants and employees from discrimination in the hiring process.