Overview

The Administrative Assistant is responsible for providing administrative support to Student Affairs.

Responsibilities

Provide support to the Assistant Dean of Student Affairs and Student Affairs team members including, but not limited to, the following:

• Responsible for typing memos, letters, and general correspondence

• Responsible for entering and updating information into the system and creates reports

• Creates files and follows up with any missing documents

• Responsible for maintaining forms required by New York State

• Responsible for responding to phone calls from prospective students and answering questions; forward certain calls to appropriate advisor, mail requested documents

• Meets and greets all visitors

• Processes on-line documents

• Interacts with different departments

• Interacts with upper level personnel

• Maintains master list

• Maintains Student Affairs student files

• Processes student requests including, but not limited to, excused absence and conference requests

• Manages calendar and sets up appointments; creates weekly events activity

• Updates student communication board

• Responsible for general administrative support

• Posts and types flyer announcements

• Acts as an advisor

• Participates and attends meetings

• Liaison between Dean and students

• Prepares requisitions for department and follows up on difficulties

• Responsible for ordering supplies; keeps track of all orders by the department

• Responsible for student ID badges (issuing at first of semester and preparing "lost" badges.)

• Maintain relationships with vendors (White Coat, etc.) and contracts

• Event management support

• Financial/purchasing responsibilities for department - travel reimbursements, ordering, check approvals, etc.

• Assist with maintaining student files

• Other duties as assigned.

Qualifications

Education and Experience

• Bachelor’s Degree or equivalent experience

  Knowledge/ Skills/ Abilities

• Strong interpersonal skills

• Well organized

• Able to prioritize tasks

• Proficient knowledge of Microsoft Office

  Touro University offers a comprehensive benefits package for full-time employees which includes:

• Full range of Health Plans

• Medical Plans (choice of EPO, PPO, High Deductible HSA)

• Flexible Spending Accounts (FSA)

• Dental Plans (PPO & HMO) and Vision Plan

• Dependent Care and Transit Programs

• Life Insurance, AD&D and Voluntary Supplemental Life Insurance

• Short-term and Long-term disability programs

• Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

• Employee Assistance Program

• Early-Release Fridays (upon approval)

• Generous Paid Time Off

• Vacation, Sick Leave, Personal Leave & Floating Holiday

• Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.

Job Locations US-MT-Great Falls

ID 2024-11464

College TUNY - College of Osteopathic Medicine

Position Type Full-Time

Schedule Shift Varies

Hours Per Week 36.5

Travel As needed

Category Administrative/Office Support

FLSA Status Non-Exempt

Location : Country US