The purpose for this position is to assist the Director of Student Life with maintainly a safe and orderly living environment. This may include making sure substitutes are called to provide coverage for the cottage departments. Will also provide clerical assistant to the Director of Student Life, Director of Health Service and Counselors. Maintaining Daily Staff Attendance (40%) * Schedules substitutes and adjusts schedules throughout the day consistent with approved leave requests for absences on completed leave request forms. * Records and prepares log of all staff leave hours to be used bimonthly for pay periods. * Collects and cross-checks timesheets bimonthly for Director of Student Life approval. * Maintains database of all Student Life staff leave hours. * Use Sign Language to communicate with students and staff who are deaf, hard of hearing, blind, low vision or deaf/blind. (The successful candidate must have the ability to learn basic sign language skills) Student Life Office Assistance (40%) * Prepare forms and other documents for the Student Life Program * Compiles data from the back to school paperwork. Works with the staff (Director of Nursing, Principal, Counselors) in collecting missing data. * Prepares/proofs correspondence, reports and letters for Director of Student Life as well as maintaining files * Assists with greeting visitors and guests and assists them in locating their contact person(s). * Monitor Security cameras during shift. * Research and prepare for purchases for the Student Life Program. * Orders and distributes supplies for Student Life Program. * Deliver mail and other correspondence daily from the main building to the cottages. Student Assistance (15%) * Supervise students for short periods of time * Assist with student banking in the Student Life Office * Transport students as needed Other Duties as Assigned (5%) Knowledge, Skills and Abilities: (Required for the first day of work) * Knowledge of general office procedures, telephone\cell phone communication, copy machine, laminator, computer applications including Google, Word and other software. * General organizational skills. * Must possess the skills to comprehend instructions. * Must be able to successfully deal with stressful situations and perform multiple tasks with multitude interruptions. * Other combinations of education and experience which could provide this knowledge, skills and abilities will be evaluated on an individual basis. Minimum qualifications (Education and Experience) * * High School Diploma * Previous experience working in an office setting doing clerical type work. * Experience in working with individuals who are deaf, hard of hearing, blind, low-vision or deaf-blind is desirable * Has current driver’s license. * Hours are afternoon and evening hours - August thru June, summers off. Title: *Administrative Assistant 2 Location: Great Falls Requisition ID: 24141714