Accounting Associate Bookmark this Posting Print Preview | Apply for this Job

Posting Details

Posting Detail Information

Posting Number S02814

Position Title Accounting Associate

Internal Position Title Accounting Associate

Department Finance Department

Position Type Staff

Job Family Classified

Job Summary

Under the supervision of the Controller, the Accounting Associate processes departmental payment requests to vendors by entering data, preparing payment checks, reconciling payments and maintaining files.

Why choose the College of Lake County for your next opportunity?

The College of Lake County ( CLC ) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for part-time employees (ex: health insurance).

CLC is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences. CLC achieved a milestone in 2023 with its designation as a Leader College. This national recognition awarded by the Achieving the Dream Network is the result of improved student outcomes through the CLC’s relentless commitment to transformational change and the implementation of innovative practices within the student success model over the past few years.

CLC aspires to be a place where every student succeeds, every employee thrives, so that every business achieves and every community grows. Our mission is to be innovative and value-driven in supporting student success through developing and encouraging employees of all backgrounds on their journey toward achieving personal and professional growth.

Required Qualification(s)

• High School diploma or equivalent with a minimum of three (3) years’ general office experience OR an Associates degree required with two (2) years of general office experience

• Must be proficient in Microsoft Office and ability to utilize computer technology to access data, maintain records, generate reports and communicate with others.

• Ability to work in a highly collaborative environment and multi-task.

• Ability to communicate effectively with varying levels of staff and external agencies.

• Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.

• Strong attention to detail and organizational skills. Excellent oral and written communication skills.

  Desired Qualification(s)

• Previous work experience in accounting or bookkeeping.

• Knowledge or experience with Microsoft Word and spreadsheets.

• Bilingual in Spanish and English

  Posting Date 09/13/2024

  Closing Date 09/27/2024

  Expected Start Date

  Special Instructions Summary

  Pay Rate $17.73/hr (THIS IS FIRM)

  Full-Time/Part-Time Full-Time

  Location Grayslake

  Total Hours per week 40.00

  Work Schedule

Monday – Friday, Hours 8:00 a.m. – 4:30 p.m.

Interview Process Requirements None

EEO Statement

The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.

Summary of Essential Functions

Department Operations and Processes 90%

1. Ensure that payments are made in accordance with duly authorized purchase orders, payment requests, travel vouchers, or other vouchers signed by the appropriate administrator. Distribute payments to vendors and appropriate departments. Generate express checks as needed.

2. Monitor all expenditures to ensure that all are within budgetary constraints and are made after actual receipt of goods, services, or duly authorized (in writing) advance payments.

3. Maintain and monitor spreadsheet for invoices sent to departments for authorized signature.

4. Assist with month-end and year-end closing activities, including accruals and account reconciliations.

5. Review vendors’ codes to clarify 1099 status in accordance with IRS guidelines. Initiates and prepares a list of vendors to receive 1099 forms and amounts of earnings. Prepare and distribute 1099 forms.

6. Contact vendors/departments, by written correspondence or by telephone, requesting additional information or providing formal notification of actions taken as necessary.

7. Responds to requests for information by performing database queries.

8. Assist audit requests regarding Accounts Payable files and information.

Data Entry/Reporting 8%

1. Enter all expenditures on the books in the correct account, as determined by the budget, chart of accounts, or as assigned by the Controller.

2. Maintain accurate vendor records, including contact information, payment terms, and tax identification details.

3. Run, review and reconcile reports to ensure accuracy of payments as well as to ensure that vendor payments are not inadvertently omitted. Brings discrepancies to the attention of the Controller.

Other-2%

1. Perform other related duties as assigned

   Posting Specific Questions - supplemental questions

   Required fields are indicated with an asterisk (*).

• • Do you have a High School diploma or equivalent with a minimum of three (3) years’ general office experience OR an Associates degree required with two (2) years of general office experience?

• Yes

• No

• • Are you proficient in Microsoft Office, have the ability to utilize computer technology to access data, maintain records, generate reports and communicate with others?

• Yes

• No

• • Do you have accounting or bookkeeping experience?

• Yes

• No

• • Are you proficient with word processing and spreadsheets?

• Yes

• No

• • Are you bilingual and proficient in Spanish and English?

• Yes

• No

  Applicant Documents

  Required Documents

• Resume

• Cover Letter

  Optional Documents

• Unofficial Transcript 1