Our team at HR Collaborative uses our years of human resources expertise to create dynamic solutions for some of the best companies in and around West Michigan. We provide a full range of services, which include working alongside these companies to find the best talent. Check out the job posting below to see if you would be a great fit for us or for one of our clients!

Universal Spiral Air is a premier manufacturer of commercial HVAC ductwork, with operations in both Grand Rapids and Livonia. Our commitment to quality and innovation has established us as a leader in the industry, providing reliable and efficient ductwork solutions for a diverse range of commercial projects. At Universal Spiral Air, we prioritize excellence in craftsmanship, customer satisfaction, and fostering a supportive and inclusive workplace. Join us in our mission to deliver top-notch HVAC products and services that keep businesses comfortable and energy efficient.

We are seeking a detail-oriented and experienced Accounts Receivable/Invoicing Specialist who will be responsible for processing invoices and performing a variety of AR-related duties. This individual will play a crucial role in our finance department and will help to ensure timely and accurate billing, resolve payment discrepancies, manage collections, and maintain up-to-date customer records.

What you will do:

• Invoice Preparation: Verify sales documentation, prepare, and send invoices (single jobs and progress billings). Answer customer questions related to invoices as needed.
• Discrepancy Resolution: Research and resolve discrepancies between payments and invoices.
• Information Management: Update customer information from phone calls, emails, and other employees.
• Payment Processing: Receive and apply checks, credit card receipts, and cash payments, including posting adjustments.
• Collections Management: Manage collection processes, including contacting past-due customers.
• Credit Applications: Process new customer credit applications.
• CRM Data Management: Assist in updating customer data in the CRM system.
• Office Support: Help answer phones, refer calls, match paperwork, and file documents.

• Legal Document Management: Management of waivers, notice of furnishings related to Michigan Lien law act.

   

Our ideal candidate will possess:

• Associate's degree in accounting or equivalent experience in general accounting
• 3-5 years of experience in a similar role; knowledge of all facets of an accounting department is a plus
• Proficiency with Microsoft Office and databases; ability to learn Global Shop ERP software (training available)
• Excellent organizational skills
• Strong computer skills
• Attention to detail and analytical skills
• Self-driven with the ability to work effectively within a team

• Commitment to fostering an inclusive and supportive work environment

   

Universal Spiral Air offers a starting competitive pay range of $22-23/hr and a comprehensive benefits package. If you are committed to excellence and looking for an opportunity to grow within a leading company, we encourage you to apply and become a valued member of the Universal Spiral Air family.

Universal Spiral Air is an equal opportunity employer and encourages applicants from all backgrounds to apply. We are committed to creating a diverse and inclusive workplace where everyone feels valued and respected.