Assistant Registrar for Degree Works & Data Analysis Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Applicants should be prepared to upload a cover letter and resume. In addition, applicants should be prepared to supply contact information (email address and phone number) for three professional references, one of which must be supervisory. References will be contacted at the time of invitation to campus interviews.

To be guaranteed consideration, applications must be completed by July 11, 2024.

Vacancy Announcement

Position Information

Campus Title Assistant Registrar for Degree Works & Data Analysis

Department Office of the Registrar

Position Summary

The Assistant Registrar for Degree Works & Data Analysis is responsible for the maintenance and improvement of the Degree Works degree planning and audit system. This includes Degree Works scribing, testing, and analysis as curriculum is revised and system upgrades are rolled out. The position will also be responsible for maintenance of the undergraduate bulletin in Acalog, as well as the integration of curriculum revisions in Curriculog with the Banner student information system.

This person will:

• Maintain Degree Works graduation planning system according to college requirements, programs, and policies to ensure that students can accurately monitor their degree progress.

• Working closely with the office of the Associate Provost for Assessment and Curriculum, update Degree Works to reflect all curriculum changes passed through college governance.

• As needed, train staff and faculty in Degree Works updates; cross-train staff in Office of the Registrar in Degree Works Scribe and analysis.

• Test new releases of Degree Works when installed; advise faculty when degree audit for programs needs clarification/modifications; enter approved waivers into Degree Works as requested through internal waiver system.

• Maintain and update the undergraduate bulletin using Acalog.

• Assist in continued implementation and integration of Curriculog with existing university systems.

• Analyze Registrar’s Office data, particularly as it pertains to the transfer articulation databank, to ensure it is flowing appropriately into Degree Works audits and to improve the data integrity and process flow.

• Assist with the implementation of automatic update of Banner with Curriculog data using DIGARC’s ETHOS integration.

• Act as part of the Registrar’s Office team to provide a high level of customer service to Geneseo students, faculty, and staff.

  Required Qualifications

  Required Qualifications:

• Bachelor’s degree by time of appointment.

• A commitment to the campus values of diversity, equity, inclusion and belonging.

• Previous professional experience with curriculum processes.

• Excellent interpersonal, organizational, analytical, research, and communication skills with demonstrated ability to manage and collaborate on complex issues and projects.

• Ability to self-motivate and work independently and as part of a team.

• Experience managing and prioritizing multiple assignments and projects.

  Preferred Qualifications

• 3 years or more of experience with academic programs/processes and/or curriculum processes.

• Previous experience programming a degree audit package, especially Degree Works.

• Knowledge of computerized student information systems (e.g. Banner, Degree Works or similar degree audit software, report writers).

  License/Certification

N/A

Other Skills Required

N/A

Supervision Received

This position reports to the College Registrar.

Supervision Exercised

N/A

Posting Details

Posting Details

Posting Number S355

Number of Vacancies 1

Line # to be filled 00521

Full or Part-time Full-Time

Appointment Type Term

Anticipated Appointment Start Date

Job Posting Date 06/20/2024

Apply By 07/11/2024

Job Posting Closed Date

Open Until Filled Yes

Salary Minimum of $59,000 commesurate with experience

Special Instructions to Applicant

Applicants should be prepared to upload a cover letter and resume. In addition, applicants should be prepared to supply contact information (email address and phone number) for three professional references, one of which must be supervisory. References will be contacted at the time of invitation to campus interviews.

To be guaranteed consideration, applications must be completed by July 11, 2024.

About SUNY Geneseo

Mission Statement

We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.

Vision

We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.

Values

The Geneseo campus community is guided by our beliefs in and commitments to the following values:

• Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.

• Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.

• Belonging: Welcoming a diverse campus community that supports and celebrates

different identities, promotes equity and inclusion, and respects the ideas and

contributions of each individual.

• Civic Engagement: Encouraging active participation grounded in self-reflection,

empathy, and an ethical commitment to the common good of our local and global

communities.

• Sustainability: Building a culture of well-being that integrates and applies principles of

environmental, social, and economic stewardship informed by an understanding of the

past and our obligations to the future.

Equal Employment Opportunity/Affirmative Action Employer

SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.

Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.

To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email ode@geneseo.edu (ode@geneseo.edu%3Code@geneseo.edu%3E) . Find out more about our Community Commitment to Diversity, Equity, and Inclusion! (https://www.youtube.com/watch?v=0E28zJDeYTU)

Background Investigation Statement

All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment.

Clery Statement

Applicants interested in positions may access the Annual Security Report( ASR ) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651.

NY State Executive Order 161

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Quick Link for Postings https://jobs.geneseo.edu/postings/4804

Job Duties/Responsibilities

Job Duties/Responsibilities

Percentage Of Time 70%

Job Duty/ Responsibility

Function 1:

• Maintain Degree Works graduation planning system according to university requirements, programs, and policies to ensure that students can accurately monitor their degree progress.

• Update Degree Works to reflect all curriculum changes passed through university governance.

• As needed, train staff and faculty in Degree Works updates; cross-train staff in Office of the Registrar in Degree Works scribing and analysis.

• Test new releases of Degree Works when installed.

• Advise faculty when degree audit for programs needs clarification/modifications.

• Enter approved waivers into Degree Works as requested through internal waiver system.

  Percentage Of Time 10%

  Job Duty/ Responsibility

  Function 2:

• Maintain and annually update bulletin using Acalog, maintaining consistency with updates and changes to curriculum and policy as passed by university governance.

• Continue to standardize formatting of Acalog data to streamline possible batch updating of Banner and Acalog after curriculum changes have passed through Curriculog.

  Percentage Of Time 10%

  Job Duty/ Responsibility

  Function 3:

• Assist in continued implementation and integration of Curriculog curriculum review software with existing university systems.

• Investigate and assist with the implementation of automatic update of Banner with Curriculog data using DIGARC’s ETHOS integration.

  Percentage Of Time 10%

  Job Duty/ Responsibility

  Function 4:

• Act as an integral member of the staff in the Office of the Registrar to troubleshoot registration and related issues.

• Provide additional support to students, faculty, and staff during peak registration periods.

  Supplemental Questions

  Required fields are indicated with an asterisk (*).

• • Do you have experience programming degree audit software (e.g., Degree Works scribe) and/or other experience with query language or computer programming?

• Yes

• No

• • Will you have a Bachelor's degree completed by the time of appointment?

• Yes

• No

  Applicant Documents

  Required Documents

• Resume

• Cover Letter/Letter of Application

  Optional Documents