NY HELP Yes

Agency SUNY Geneseo

Title Administrative Assistant 1 (Dean of Students)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 11

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $39215 to $56743 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Livingston

Street Address 1 College Circle

City Geneseo

State NY

Zip Code 14454

Duties Description The Administrative Assistant 1 to the Dean of Students is critical to the functioning of the office and the safety and well-being of students. This position requires processing highly sensitive and highly confidential information that is delivered to, and produced by, the Dean and supporting agencies and departments.In this role, you’ll be responsible for-managing the day-to-day activities of the dean,-tracking high-level procedures,-communicating with students, faculty, staff, alumni, attorneys, and triaging critical information presented to the office, sometimes involving life and death scenarios-acting as the outward-facing and welcome person in the office-processing travel arrangements and purchases,-preparing Human Resources forms,-hiring and supervising student workers,-maintaining critical office records and logs,-coordinating events,-coordinating internal and external verifications of educational records,-coordinating mandated community service for the conduct office and local courts.

Minimum Qualifications You must meet one of the following requirements:Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.NY HELPS: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.In addition to meeting one of the above requirements, you must also meet the keyboarding requirement. Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.

Additional Comments For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

Name Heather Orme

Telephone 585-245-6438

Fax

Email Address jobs@geneseo.edu

Address

Street 1 College Circle

City Geneseo

State NY

Zip Code 14454

Notes on Applying For more information and to submit your application, visit https://jobs.geneseo.edu/postings/5118