Job Title

Grant Administrator I

Agency

Texas A&M University at Galveston

Department

Idc Research Management

Proposed Minimum Salary

$3,750.00 monthly

Job Location

Galveston, Texas

Job Type

Staff

Job Description

What we want

The Grant Administrator provides support for grant initiation for post-award administrative paperwork leading to account establishment. Develops sub agreements and reviews budget submissions before final approval. Acts as liaison with compliance committees.

Essential Duties/Tasks

• Research and Grants Administration: Works within the TAMUG Research and Graduate Studies unit. Monitor and control operating expenditures; makes projections on all assigned research and grant accounts. Balance and reconcile research accounts monthly and provides monthly reports. Processes and monitors cost share, financial corrections and re-budgeting documents in a timely manner to ensure accounts are not overspent. Prepare, review, and allocate requisitions and invoices for goods and services associated with research. Prepare, monitor and reports budget activity for Principal Investigators (PIs). Monitors payroll on research accounts. Review time and effort document and certifications to ensure PI effort is correct for state and federal guidelines. Ensures all certifications are current and filed within appropriate deadlines. Serves as a back-up to the Business Administrator I position handling research projects at TAMUG. Serves as a liaison at RGS between TAMUG units (financial, payroll, human resources), and TAMU Sponsored Research Services in the Division of Research. Multi-media support for the department. Prepare reports and creative assets to document output of TAMUG research enterprise.

• Principal Investigator Support: Works with and advises PIs about insurance policies and service contracts; monitors equipment associated with each and processes renewals. Assists RGSO/TIO with issuing and monitoring of undergraduate and graduate student awards and TAMUG research development funds. Assists PIs with purchasing and travel credit cards, orders, contracts, and invoices. Coordinates and maintains paperwork associated with the management and acquisition of research capital equipment purchases (to include e.g., purchase orders, asset number allocation). Serves as a PI resource and interprets sponsor and TAMU System policies, regulations, and University rules.

• Personnel Administration: Creates PARs, position descriptions, and costing associated with recruiting new employees. Coordinates the postings and hiring of student workers. Coordinate research position and graduate student payroll and terminations. Coordinates departmental training of new employees on procedures and regulations. Tracks and assists international researchers and graduate students regarding immigration documents and expiration dates. This includes preparation of all required forms.

• Revenue Management and Other: Identifies, establishes, and implements the internal departmental procedures and controls necessary to assure financial maximization of TEES, TEEX, TAMU, TAMUG, State of Texas, federal and private funds. Coordinate with PIs and lab personnel to ensure sponsor spending requirements are met. Performs other duties as assigned.

  What you need to know

  Salary: $45,000 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of related experience can include time spent as an undergraduate or graduate student researcher.

Preferred Qualifications

• Two years of experience in research program management. Experience in accounting and budgeting of grants or contracts. Experience with research compliance related matters., and post -award management (e.g., cost sharing, indirect).

• Certified Research Administrator, Certified Pre-Award Research Administrator, or Certified Financial Research Administrator – The University can assist in providing resources to obtain the certification.

• Experience working with Adobe Creative Suite (Acrobat, Illustrator, InDesign)

Knowledge, Skills, and Abilities:

• Required software competency in Microsoft Office (Word, Excel, Powerpoint, Exchange, Teams).

• Flexibility and adaptability to learn new workplace software.

• Planning and organizational skills.

• Knowledge of Grants & Contracts program management.

• Outstanding interpersonal and leadership skills, high ethical standards, and a commitment to excellence.

• Ability to work well under deadlines.

• Ability to multi-task and work cooperatively with others.

Other Requirements and Factors:

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

  Who we are

We are the ocean campus of Texas A&M University at Galveston. Our employees come from throughout the world, with many different perspectives, talents, lived experiences, and interests. Aggies by the Sea promote a welcoming and highly productive work environment. We support the university’s goals to recruit and retain a quality workforce and encourage life-long learning practices. We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. 

• Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums.

• 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays.

• Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month.

• Automatic enrollment in the Teacher Retirement System of Texas.

• Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) .

• Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more.

• Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.