Job Information
UTMB Health Administrative Operations Manager - Pharmacy Business Office in Galveston, Texas
Administrative Operations Manager - Pharmacy Business Office
Galveston, Texas, United States
Business, Managerial & Finance
UTMB Health
Requisition # 2404162
REQUIRED EDUCATION/EXPERIENCE:
Bachelor’s degree or equivalent experience and four years of related experience.
PREFERRED EDUCATION/EXPERIENCE:
Hospital Pharmacy business operations a plus.
Ability to interact professionally with all levels of staff and leadership, as well as representatives from other state agencies, boards, and accrediting organizations.
JOB SUMMARY:
To plan and supervise the business management and staff service functions of a large process. Responsible for overall management of departmental administrative and technical services, and special projects. Includes a variety of complex decisions with minimal direction.
MAJOR DUTIES / CRITICAL TASKS:
Provide Direct Support to the AVP:
Calendar (Independently respond to higher-priority invites. Reschedule and/or delegate lower-priority meetings)
Postal and Electronic Mail (Independently respond to or notify AVP of higher-priority emails. Reorganize and/or delegate lower-priority email responses)
Approvals (purchasing, finance, HR, etc. as delegated)
AVP-level Decision Support
AVP-level Project Management
Manages departmental services, processes and special projects.
Develops and monitors administrative support staff.
Oversees the development and administration of department budget.
Oversees multiple administrative or operational projects as assigned.
Responsible for staff development programs including programs to increase employee satisfaction for department.
Responsible for forming ad hoc support teams in response to institutional/department initiatives.
Provides information coordination between administrative staff and leadership.
Oversees compliance and other training for department.
Provides Accountable Property Officer Services for department.
Provide guidance for interpretation of UTMB and departmental rules, regulations and policies.
Provides mediation and conflict resolution for department/process.
Meets with administrative support team to receive feedback, gather ideas & empower employees.
Makes complex administrative decisions regarding organizational and departmental issues.
Assists with personnel functions within department/process.
Conducts employee performance reviews & makes recommendations for development and reward for department/process.
Caretaker of budgetary funds used by the administrative support.
Identifies appropriate internal controls for department; provides mechanisms to monitor and implement compliance.
Represents the department leadership in their absence as needed.
Stakeholders Include:
State-Level Stakeholders
UT Systems Pharmacy Steering Council
Texas Pharmacy Initiative
External Stakeholders
State Board of Pharmacy
DEA
CMS
Accreditation Agencies
Joint Commission
ACHC (Specialty Rx)
C-Suite Level Stakeholders
Knowledge, Skills and Abilities:
Change Management skills
Advanced communication skills
Advanced organizational skills
Ability to coordinate efforts with many others
Long range program planning
Assessment, analytical, and reporting skills
Conflict resolution skills
Facilitation, coaching, mentoring, feedback skills
Excellent decision-making skills
Knowledge of UTMB HR Systems and Policies
Knowledge of process functions and organization
SALARY RANGE:
From $66,385 to $106,215, depending on qualifications.
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
Compensation
UTMB Health
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