Academic Assistant II

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=531622&lJobSourceTypeID=796&sLanguage=en-us) Job no: 531622

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Academic Advising/Support, Veteran's Preference Eligible

Department: 16900000 - LS-BIOLOGY

Classification Title:

Academic Assistant II

Job Description:

The Department of Biology is seeking an Academic Assistant II to support the administrative activities of the Biology Major Office, which serves over 2,500 students. This cross-college office manages the undergraduate biology major that is shared between the College of Liberal Arts and Sciences (CLAS) and the College of Agricultural and Life Sciences (CALS). The Academic Assistant II works with the biology major undergraduate coordinator (UGC), Director, Academic Advisor and the Biology Major Executive Committee (BMEC) to advance the major by serving as a liaison between campus units, coordinating inter-college activities, providing database management, scheduling committee meetings, and working with CALS and CLAS students in identifying appropriate college academic resources. Duties and responsibilities include, but are not limited to:

Work with the Undergraduate Coordinator for the Biology Major, Director, Advisor and Biology Major Executive Committee in the administration of the Biology Major Program, including scheduling and supporting committee meetings, managing the Bookings site for student advising appointments, and creating and maintaining files and forms relevant to the administration of the major (research registrations, honors theses, budget documents).

Basic assistance with student advising. Helping current students and prospective students/parents understand degree requirements. Review biology major coursework plans and forms like addition of a major for feedback on missing items or courses to ensure they are complete for UGC review and signing. Manage the course waitlists for undergraduate biology courses and labs. Input class and course permissions for students where needed. Assist students with registration for large undergraduate courses, labs, and departmentally controlled courses. Maintain records of undergraduate biology majors (e.g., graduation numbers and participation in undergraduate research). Process student-initiated drop/add requests. Assisting students with questions about registrations, course substitutions or exceptions. Reviewing, editing and keeping up to date catalog copy and the biology major website when changes arise. Perform other duties as requested by the Undergraduate Coordinator.

Assist students in identifying appropriate advising resources within CALS and CLAS, and in completing and submitting necessary forms and applications. Coordinate and maintain records of departmental instructional activities including but not limited to grade change forms and incomplete research grade contracts.

Create and maintain Biology Major bulletin board as well as develop and manage social media accounts and posts in conjunction with other Biology constituents to communicate major and department specific information.

Coordinate scheduling and administration of cross-college courses offered through the office including the Semester of Immersion courses every even year. Assist students with Major Field Test or Biology Major Program Assessment registration and related assistance.

Manage office scheduling and communications, including phone, email, and mail inquiries, Bookings appointment page, social media, bulletin boards and supervise undergraduate student assistants.

Assist with research registration and manage the communications with the seniors concerning their theses, and the collection and dissemination of the Honors proposals and theses. Gather and input grades for the biology research courses to ensure on-time submission.

Assist in preparation of grant application materials and academic/research reports for submission to various organizations.

Plan events for biology majors and other duties as assigned by Biology Major Office.

As the largest college on campus, the College of Liberal Arts and Sciences is charged with teaching the university’s core curriculum. We are home to the humanities, the social and behavioral sciences, and the physical, natural, and mathematical sciences.

Nearly every UF undergraduate takes at least one class in our college. However, educating tomorrow’s leaders is not the only task occupying our over 800 faculty.

Whether discovering new galaxies, serving on presidential task forces, or writing award-winning books, they have achieved international acclaim for their contributions to society. The College of Liberal Arts and Sciences is, in short, the heart of the University of Florida and the Gator Nation.

UF is the state’s oldest, largest, and most comprehensive land grant university with an enrollment of over 50,000 students and was ranked 6thin the country among public universities (US News and World Report 2023 rankings) and 1stamong public institutions in the Wall Street Journal 2023 survey. UF is located in Gainesville, a city of approximately 150,000 residents in North-Central Florida, 50 miles from the Gulf of Mexico, 67 miles from the Atlantic Ocean, and within a 2-hour drive to large metropolitan areas (Orlando, Tampa, Jacksonville). The beautiful climate and extensive nearby parks and recreational areas afford year-round outdoor activities, including hiking, biking, and nature photography. UF’s large college sports programs, museums, and performing arts center support a range of activities and cultural events for residents to enjoy. Alachua County schools are highly rated and offer a variety of programs, including magnet schools and an international baccalaureate program. Learn more about what Gainesville has to offer atVisit Gainesville (https://www.visitgainesville.com/) .

Advertised Salary:

The salary is $18.00 - $20.00 per hour, commensurate with qualifications and experience, and the compensation includes a full benefits package.

Benefits:

The University of Florida offers low costState Health (https://www.mybenefits.myflorida.com/health/health_insurance_plans) plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.

Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.

UF provides a variety of leave programs including vacation, sick leave, 10 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.

UF Employees are also eligible for theGatorPerks discount program (https://benefits.hr.ufl.edu/gatorperks/) , which provides big savings at various business and retailers!

To see more, visit, benefits.hr.ufl.edu.

Minimum Requirements:

High school diploma or equivalent and three years of relevant experience.

Preferred Qualifications:

Prefer knowledge of PeopleSoft, MS Office, Adobe, and student records systems.

Excellent communication skills - written and verbal

Excellent customer service skills

Ability to work with a diverse population

Ability to work independently against deadlines in a busy office setting, organize, prioritize & manage timelines, forecast & plan needs & goals, communicate effectively with team members

Excellent computer skills

Quick learner who is able to multi-task with demonstrated organizational skills, attention to detail, efficient, reliable, collaborative, creative, energetic, self-motivated

Outgoing and comfortable engaging with prospective and current students

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and the names and contact information of at least three professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.

Health Assessment Required:

No

Advertised: 17 May 2024 Eastern Daylight Time

Applications close: 03 Jun 2024 Eastern Daylight Time