Job Description

An employer is looking for a motivated and accomplished Design Project Coordinator to join their infrastructure team in Fremont, CA. The role requires a highly organized mindset, a passion for driving multi-disciplinary projects, and an unparalleled ability to pull people together to make things happen. This role will require excellent communication skills and an ability to self-learn and seek out solutions to problems. This programs schedules push the limits of what is physically possible. This requires you to be extremely detail oriented, identify real hard barriers, and drive the cross-functional teams to execute quickly at high quality. You will drive collaboration between Engineering disciplines, Construction, Manufacturing and Production to ensure our team's goals are aligned with company priorities. You will work to understand the opportunities and challenges of each project, organize scattered information into a concise and complete message, document and communicate to every team member.

 Managing workload prioritizing work and ensuring deadlines are met.

 Project Start-Up/Initiation including contracts, RFPs, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.

 Early Project Phases tasks including but not limited to consultant contracts and contacts, consultant work authorizations, accurate project file documentation, project filing, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination and video conference set-up as required, and preparation of meeting agendas/notes.

 Design Documentation/Construction Administration Phases tasks include file sharing, contract and invoice management, design review documentation, meeting agendas, meeting minutes, issue resolution logs, design QA/QC initiation, RFI/Submittal logs, and managing deliverables and providing weekly updates.

 Proposal and Bid-leveling activities and development of Request for Proposals for external vendors and consultants.

 Site visits including reviewing and documenting existing conditions or construction progress.

 Coordination with AHJs including permit submissions, project reviews, processing fees.

 Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation.

 Familiar with permitting process, tracking, and updating permit folders, tracking permit budget etc.

Pay Range for this role is $35 - $45/hr

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

2-5 years of experience in a supportive capacity preferably with an engineering, architecture, or construction firm.

 Ability to effectively prioritize with strong time management skills and adapt to change in a fast-paced environment.

 Superior verbal and written communication skills, attention to detail with a strong sense of urgency.

 Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint).

 Demonstrated ability to work with minimal guidance; proactive, motivated self-starter. Associate or bachelors Degree (preferred) in Science, Technology, Engineering or Math (STEM).

 Proficiency in Bluebeam, Revit, Autodesk Construction Cloud, and/or Procore.

 Experience with AutoCAD or Revit/BIM.

 Passion or experience within sustainability or green infrastructure. null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.