POSITION RESPONSIBILITIES

The Administrative Assistant will provide administrative support to the Medical Office 

Properties team. Duties include but are not limited to: 

• Welcome visitors and delivery personnel by greeting them and providing prompt and excellent customer service 

• Office Management including but not limited to the ordering of office supplies, breakroom snacks, overseeing breakroom and catering kitchen maintenance, communication with team members including our Day Porter, cleaning services, and maintenace teams to ensure a clean, functional, and welcoming office for all team members and guests

• Assist with supporting senior staff by booking corporate travel including flights, hotels, car service, etc.

• Data entry

• Prepare and distribute letters and communications as directed

• Assist in the creation of Power Point presentations

• Preparation and distribution of incoming and outgoing USPS/FedEx

• Process monthly expense reports and productivity card receipts

• Update and maintain an accurate seating chart and contact directory

• Distribute Access Cards for guests and new hires

• Assist with preparations for the onboarding of new hires

• Monitor and maintain CPR/AED, First Aid and Emergency Kits

• Provide backup to the Executive Administrative Assistant as needed including but not limited to answering and transferring calls for Executives, travel and meeting coordination, document review and other administrative support as requested 

JOB REQUIREMENTS

• Positive attitude and the ability to handle stress effectively and efficiently

• Ability to anticipate other's needs and a proactive disposition to address them 

• 3-5 years of relevant work experience as an Administrative Assistant or in a corporate administrative function required

• Excellent written and oral communication skills

• Experienced with Microsoft Office Suite (Word, Excel, Outlook, and Power Point) and DocuSign

• Strong sense of urgency, ability to work under pressure and manage multiple priorities and deadlines in a fast paced, dynamic environment 

• Strong organization skills and attention to detail 

• Notary: bonded and notary seal

• Ability to work effectively in a hybrid workplace. Onsite requirement is 3-4 days per week, onsite hours are 8:00am - 5:00pm.

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