SUMMARY

Under the general direction of the Chief Financial Officer, the Controller is primarily responsible for the fiscal, accounting, reporting, budget preparation, invoicing, tax filings and internal control functions. Also responsible for the maintenance of records and procedures to adequately safeguard the assets of the Agency.

PRIMARY RESPONSIBILITIES

• Manage the operational and fiscal activities of the program/department to include: staffing levels, budgets, and financial goals and accounting functions for the agency.

• Recruit, manage, develop and evaluate the Accounts Receivable staff and Division Analyst team by providing timely mentoring, training and performance management. Complete required paperwork in accordance with company policy.

• Preparation of the agency Uniform Financial Report (UFR) annually, gather and evaluate contract performance measures and outcomes. Report budget versus actual expenses. Prepare all related schedules for auditors use (contracts, units of service, weeks of operations, contract numbers, and subcontract info)

• Plan, organize, coordinate and control financial policies for the Agency to control the receipts of revenue, expenditures of funds and safeguarding of Agency assets.

• Audit, improve, establish (if necessary) and enforce Agency's existing accounting policies and procedures.

• Plan, coordinate and prepare for fiscal and compliance audits performed by the public accounting firm, governmental agencies and third-party auditors.

• Keep abreast of pertinent GAAP, standards and regulations related to accounting issues/funders/etc of the Agency.

• Design, recommend and test financial internal control procedures and practices.

• Manage all grant and contract accounting operations

• Ensure an accurate monthly trial balance and a fully reconciled quarterly trial balance that would meet audit requirements

• Oversee the preparation, compilation and distribution of the monthly financial statements by preparing monthly journal entries and detailed budget to actual variance analysis for monthly close and balance sheet management

• Direct the analysis of the operating financial statements including variance analysis and benchmarking

• Assist CFO in preparation of all Board reports and other reporting requirements of outside agencies and financial institutions.

• Oversee risk management of Agency to ensure adequate coverage for property, liability, worker's compensation, benefit related insurance and other.

• Maintain relationships with insurance agents and underwriters with regard to premiums, claims and other insurance matters.

• Assist Human Resources by overseeing fringe benefits costs and analysis

• Prepares Government survey reports

• Manage and maintain fixed assets schedule for the Agency which includes detailed schedules of auto fleet.

• Manage and maintain all operating and capital leases for property and equipment.

• Provide technical expertise to Program Managers. Prepare budgets, revisions monitoring and forecasting.

• Ensure compliance with program/department, agency and/or funder requirements, as well as, SMOC policies & procedures.

• Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements.

• Other duties as assigned.

KNOWLEDGE AND SKILL REQUIREMENTS

• Bachelor’s degree with 7-10 years of grants, contracts, nonprofit UFR and audit experience. Masters in related field or CPA preferred

• Minimum of 5 years accounting experience with experience in preparation of financial statements and tax returns or experience in fiscal audits for $25M+ organizations.

• Experience in a nonprofit setting desired.

• Excellent supervisory and computer skills required.

• Strong written and verbal communication skills.

ORGANIZATIONAL RELATIONSHIP

• Directly reports to CFO.

• Direct reports of this position are Senior Division Analysts, Division Analysts and A/R Clerk

• Indirect reports of this position are Junior Division Analysts.

PHYSICAL REQUIREMENTS

• Ability to ascend and descend stairs

• Ability to read, write and enter data into a computer

• Ability to calculate numbers and interpret data.

• Ability to sit for long periods of time.

WORKING CONDITIONS

Nights and weekends may be required during peak periods. As part of the responsibilities of this position, the Assistant Director of Accounting Operations will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services.

SMOC is an equal opportunity employer committed to diversity in the workplace.

Monday - Friday 7+ hours