Job Title

Project Specialist III - Facilities Administration

Agency

Texas A&M University System Offices

Department

Texas A&M Fort Worth

Proposed Minimum Salary

Commensurate

Job Location

Fort Worth, Texas

Job Type

Staff

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 11 universities, a comprehensive health science center, eight state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan with 8.25% employer contribution through Teachers Retirement System of Texas (TRS); tuition assistance; and wellness programs to promote work/life balance.

Salary:

Commensurate with experience.

Job Description Summary:

Reporting to the Director, Facilities Administration, the Project Specialist III -Facilities Administration (FA) is responsible for administrative and business operations support including department operation, processes, coordination, and management of campus-wide Real Estate and Facilities activities.

Responsibilities:- Provides program task management support in operations maintenance, construction, and renovation of campus infrastructure such as finance, document records, archiving, procurement, workflow, and compliance.- Prepares department process maps, program user guides and presentation materials such as workflow creation, source referencing and document writing.- Supports administrative and operational functions for enterprise and Integrated Workplace Management Systems.- Directly monitors the development and management of FAs special projects, research, activities, and schedules.- Assists in the oversight of the Real Estate and Facilities functional programs compliance and implementation issues related to budget, procurement, and contract management.- Conducts research, audits, and prepares analytical schedules and reports regarding the responsibilities of FA functional programs.- Liaises and coordinates with related departments Coordinates office workflows, provides administrative support and assists with staff development and training.- Addresses common process questions and issues.- Reviews projects and contracts for compliance and takes appropriate actions to resolve discrepancies.- Assists in the preparation of progress reports for the Board of Regents.- Other duties as assigned.

Education and Experience:- Bachelor’s Degree or equivalent combination of education and experience.- Three years of related experience.

Knowledge, Skills and Abilities:- Knowledge of project management, workflow creation, and process mapping.

• Skilled in excellent customer service and interpersonal relationships.

• Skilled using computerized applications and enterprise systems, including word processing, spreadsheet, and presentation software.

• Ability to research, analyze and solve problems.

• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied and unpredictable in scope and volume.

  • Ability to multi-task and work cooperatively with others.

  Preferred Qualifications:

  • Proven experience working in a real estate and facilities environment.- Proven experience working in a higher-education environment.

  Other Requirements:

  This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.