Posting Detail Information

Working TitleVeterinary Health System Project Manager

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202402140AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib I

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary Range$50,000 - $60,000 with benefits (salary is commensurate with experience and qualifications)

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on12/27/2024

Description of Work Unit

Veterinary Health System

The Colorado State University Veterinary Health System exists to support the College of Veterinary Medicine and its mission and goals through excellence of service, responsible operations, collaborative systems, shared resources, and effective fiscal management. It is comprised of numerous, semi-independent units and disciplines with varied and wide-ranging purposes and needs, but which are otherwise connected through a common service-oriented mission. The VHS exists to enable collective success achieved through effective collaboration and shared support across all of the individual units which include the Veterinary Teaching Hospital ( VHT ), the Veterinary Diagnostic Lab ( VDL ), and various other labs and service units within the College of Veterinary Medicine and Biomedical Sciences.

Why work at Colorado State University?

CSU was recently ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine’s “America’s Best Employers by State!”

We are looking to add individuals to our team who have the following characteristics:

• Confidence – they expect success in what they do

• Compassion – they have genuine care and concern for others

• Commitment to Inclusive Excellence – they engage principles of diversity, equity, inclusion, and justice in all they do, valuing a supportive community where everyone’s contributions are valued, and all voices are heard

• Empowerment – they use their knowledge and skills to adjust, change, and improve daily tasks/work for themselves and others

• Integrity – they are honest, and others trust them

• Responsibility – they take ownership of decisions and actions

Our Investment in You

Colorado State University ( CSU ) is committed to providing employees with a strong and competitive benefits and well-being package that supports you, your health, and your family.

These CSU resources help with many aspects of your life – financial, physical, emotional, family, workplace wellness. These resources are part of our investment in you.

Employees are benefits eligible when working a minimum of 20 hours per week;benefits outlined below reflect full-time status of 40 hours per week; some benefits would be prorated for part-time status.

• Paid time off to include 24 vacation days, 15 sick days, 11 paid holidays annually

• Comprehensive benefits programs and services including Medical, Dental, Vision, Life, Disability, Parental Leave, work/life resources, and more

• Robust Employee Assistance Program ( EAP ) for your overall well-being

• FREE college credit courses (up to 9-semester credits per year) through the Employee Study Privilege program

• Tuition Scholarships up to 50% for eligible family members

• FREE employee growth opportunity through CSU training and development opportunities

• After-school programs and summer camps for kids

• Community Discounts

• FREE MAX transit use with CSU identification

For more detail about these and other Health and Welfare benefits and Commitment to Campus programs, visit our CSU Well-Being Hub athttps://hr.colostate.edu/well-being-hub/and our Benefits programs for Administrative Professional employees:https://hr.colostate.edu/current-employees/benefits/afap/.

Retirement Programs

While employees of CSU do not contribute to Social Security, the University and the state of Colorado offer competitive retirement plans. As a condition of employment and required by Colorado law, employees are required to participate in either the University’s Defined Contribution Plan ( DCP ) or the Public Employee’s Retirement Plan ( PERA ) of Colorado. Each plan offers a generous employer match between 10% – 21%. For more information, visit:https://hr.colostate.edu/current-employees/benefits/afap/retirement/.

Campus Culture and Principles of Community

Colorado State University has a campus culture that is driven by a desire always to do better and a vision to be the best place to learn, work, and discover. Our Principles of Community – Inclusion, Integrity, Respect, Service, and Social Justice – reflect our core values and support CSU’s mission and vision of access, research, teaching, service, and engagement. Each member of our community has a responsibility to uphold these principles when engaging with one another and acting on behalf of the University. For more information visit:https://hr.colostate.edu/prospective-employees/our-people/.

Tobacco and Smoke-Free

Colorado State University is a tobacco and smoke-free campus. For the health of our university community, the use of smoking, vaping or tobacco products is prohibited on CSU grounds or in buildings.

Position Summary

Lead Projects That Drive Veterinary Excellence: Join Us as a Project Manager!

Are you an organized innovator who thrives on turning ideas into action? The Veterinary Health System at Colorado State University is seeking a dynamic Project Manager to bring vision, structure, and efficiency to initiatives that support groundbreaking veterinary care.

In this role you will provide executive administrative support for the Veterinary Health System ( VHS ) leadership. Duties include managing project timelines and documentation, creating dashboards and reports, communicating progress with stakeholders, managing project budget, and providing administrative support for VHS initiatives and on behalf of the VHS , its Senior Associate Dean, its leadership, and the other, various units and personnel which the VHS is comprised of and/or interacts with.

Required Job Qualifications

• Bachelor’s degree from an accredited institution.

• Minimum of 3 years of experience managing complex projects involving cross-functional teams, schedules, and budgets, preferably within a healthcare, veterinary, or academic environment.

• Experience in using project management systems such as Monday.com, Microsoft Project, or similar tools to manage project timelines, resources, and deliverables.

• Experience managing project budgets, forecasting costs, and working with financial teams to ensure accurate reporting, invoicing, and revenue recognition

• Experience with Microsoft 365, Adobe Creative Cloud, and other software for creating reports, dashboards, and presentations.

Preferred Job Qualifications

• PMP (Project Management Professional), CAPM (Certified Associate in Project Management), or other recognized project management certifications.

• Prior experience working in a healthcare, veterinary, or academic setting, understanding the unique challenges of managing projects in these environments.

• Experience in managing and leading project teams, including coordinating team efforts, managing schedules, and ensuring accountability.

• Strong background in developing budget proposals, financial forecasting, and managing the financial aspects of multi-year or multi-departmental projects.

• Ability to work independently, demonstrate initiative, and adapt to changing project requirements or organizational goals.

• Demonstrated ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines in a fast-paced environment.

• Proven ability to communicate clearly and effectively with diverse stakeholders, including senior leadership, technical teams, and staff members at all levels.

• Ability to identify risks, develop mitigation strategies, and resolve issues to keep projects on track.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryProject Management

Duty/Responsibility

• Create and maintain detailed project charters with information around potential risks, assumptions, milestones, and deadlines.

• Coordinate and manage individual teams that are dedicated to the planning and execution of initiatives across the Veterinary Health System in alignment with our current and future strategic planning.

• Organize projects in project management systems to allow for easy tracking of progress and ensuring that projects have adequate resources to meet all requirements of the project.

• Generate reports that highlight progress and achieved milestones to bring back to all stakeholders of the project including VHS leadership, the Executive Leadership Team, the VHS Subcommittees, and the wider community.

• Exercise discretion and judgment to meet project objectives.

• Manage complex schedules and timelines, cross-team relationships and communications, risk mitigation, etc.

• Coordinate and lead routine check-in meetings with all teams to ensure that we remain on track for project deadlines.

• Perform various project management tasks without established procedures by determining methods and procedures within project scope and parameters.

• Perform other duties as required.

Percentage Of Time50

Job Duty CategoryOperational Communications

Duty/Responsibility

• Create charts, visuals, and dashboards using available software (Monday.com, Microsoft 365, Adobe Creative Cloud) to communicate progress with stakeholders. These reports will be clear, concise, and easy to understand for those with varying levels of involvement in the project.

• Manage and record complex meeting action/discovery items, prepare meeting agendas and disseminate project information.

• Keep VHS leadership informed of the status of each project’s deliverables, schedules, quality and deficiencies.

• Schedule check-ins for quarterly community reports on progress made within the past quarter and what milestones will be achieved by the next quarter. Avenues for these reports may be scheduled meetings, focused messaging from supervisors, or VHS Update communications.

Percentage Of Time30

Job Duty CategoryBudget and Reporting

Duty/Responsibility

• Facilitate financial management of assigned contracts by procuring materials and equipment through the university purchasing system for all projects and general operations.

• Prepare budget proposals and budget progress reports. Budget proposals will be brought to VHS leadership for feedback and approval.

• Accurately forecast revenue, margins, bill rates and utilization.

• Ensure that necessary departments across CSU are contacted and work alongside them as required by individual projects.

• Manage project budgets and determine appropriate revenue recognition.

• Ensure accurate invoicing, monitor receivables as well as deliverables.

Percentage Of Time15

Job Duty CategoryAdministrative Support

Duty/Responsibility

• Support ongoing VHS initiatives through use of Microsoft 365, Adobe Creative Cloud, and other systems.

• Assist with creation of presentations and documents when needed.

• Manage schedules of VHS teams by referencing calendars, scheduling polls, etc.

• Aid VHS community event planning teams by budget management, task assignments, and deadline creation.

Percentage Of Time5

Application Details

Special Instructions to Applicants

To apply, please submit your resume and cover letter by11:59 PM on Friday, December 27, 2024.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactShevaun Festervand, shevaun.festervand@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents