Posting Detail Information

Working TitleProject Coordinator

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202402037AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib II

Number of Vacancies2

Work Hours/Week40

Proposed Annual Salary Range$62,000 – $66,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date02/03/2025

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on12/22/2024

Description of Work Unit

The Division of University Marketing and Communications (MarComm) oversees Marketing and Brand Management, News and Media Relations, Digital Media, and University and Community Engagement. MarComm provides central marketing, media and community relations, design, photography, and digital social media to build a strong, compelling and effective brand position for the entire University and its units.

Position Summary

CSU’s Division of University Marketing and Communications (MarComm) is seeking an experienced project manager to join our team. If you’re an organized, experienced multi-tasker with a knack for getting things done, then we want to hear from you! Our team consists of talented problem solvers with innovative mindsets. We build and advance the University’s brand and help oversee the University’s central marketing campaigns. We’re looking for a project manager that will join us in shepherding projects through the creative process, production, and delivery.

This position operates independently using discretion, creativity, and judgement to manage projects from concept to delivery. Demonstrated experience with managing projects of varying degrees of complexity and budgets both independently and as part of an integrated team is a must.

Required Job Qualifications

• Bachelor’s degree from an accredited institution of higher education with a minimum of five years of relevant experience, OR

• Associate’s degree with a minimum of seven years of relevant experience directly related to the duties of the position, OR

• High school diploma with a minimum of 10 years of relevant experience directly related to the duties of the position.

• Demonstrated project management experience.

Preferred Job Qualifications

• Demonstrated experience meeting deadlines and managing budgets for projects across all media (digital, print, environmental, collateral, etc.)

• Working knowledge of offset/digital printing production and pre-flight processes, and experience writing printing specifications.

• Experience working in higher education.

• Strong organizational, analytical, and project management skills from design conception through delivery and invoicing.

• Working knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop, etc.)

• Demonstrated proficiency using Microsoft Office (Word, Excel, PowerPoint, Outlook calendaring, Outlook e-mail, etc.)

• Demonstrated experience cultivating client relations and providing outstanding customer service.

• Strong writing, editing, and speaking skills, including presentations to clients.

• Ability to work in a fast-paced, dynamic environment with competing deadlines and resources.

• Experience managing vendor relationships.

• Above average attention to detail and accuracy.

• Experience providing high-level customer service to diverse populations.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryProject Management

Duty/Responsibility

• Establish collaborative lead role on projects; serve as a resource to advise and guide clients to compliance of University brand standards; and educate clients on effective creative and production options.

• Manage projects by establishing schedules; developing estimate documents for clients, developing scope of work for team members; and managing vendor relationships.

• Based on knowledge of the print industry, draft precise offset/digital printing specifications for vendors to ensure accurate, timely, competitively-priced, and high quality productions of projects and negotiate with vendors when errors occur. Review bid submissions to ensure price accurately reflects project specifications.

• Using best practices and knowledge of print production, brainstorm with creatives and vendors on most cost-effective way to produce a given project.

• Collaborate with Sr. Project Coordinator to balance incoming project requests with available office resources, partner needs, and University priorities; strategize and develop solutions to challenges as they arise.

• Recommend methods and strategies to improve or streamline procedures and processes; recommend strategies to enhance the unit’s financial outlook; and recommend technology and equipment improvements as they arise.

• Conduct cursory pre-flight checks on incoming client design files to ensure trouble-free offset/digital print production.

• Edit, review, and comment on communications projects so they adhere to CSU and/or Associated Press writing guidelines.

• Collaborate with mail house and campus partner(s) to manage mail distribution, when needed; identify constituent mailing lists when needed; serve as a resource to ensure print collateral meets USPS mailing guidelines; and work through any logistic issues.

• Collaborate with other work units within the Division of University Marketing and Communications on press releases, informational campaigns, University-wide events.

• Other duties as assigned.

Percentage Of Time65

Job Duty CategoryProject Consultant

Duty/Responsibility

• Manage a portfolio of campus partner relationships.

• Maintain and exercise professional expertise of communication media and methods. Develop communication formats and concepts once the audience, style and tone of the project is determined.

• Serve as a resource and point of contact for developing and executing strategic communications solutions that help clients achieve their goals and objectives.

• Facilitate client work sessions and brainstorms to unearth new insights and build consensus amongst working teams.

• Maintain and exercise professional expertise of communication media and methods to proactively provide solutions to campus partners that meet the aesthetics and marketing communications goals of the project.

• Work with the creative team to deliver marketing communications built on these strategies to extend the University brand through its colleges, programs, and units in a way that delivers enrollment, fundraising, and awareness growth.

• Maintain integrity of the University brand and champion its growth and significance among key internal constituents.

• Represent your ideas or the team’s ideas and present them to others.

• Other duties as assigned.

Percentage Of Time25

Job Duty CategoryAdministration

Duty/Responsibility

• Attend applicable committee and team meetings.

• Initiate purchasing documents in accordance with University procurement regulations.

• Review costs and process contracts and invoices in accordance with University procurement regulations.

• Oversee client billing and invoicing.

• Maintain detailed records of project status and tracking. Ensure job tickets contain accurate information and costs.

• Continually contribute and actively participate in the cost recovery responsibility of the work unit, as well as, contribute to the fiscal goals of the Division of University Marketing and Communications.

• Other duties as assigned.

Percentage Of Time10

Application Details

Special Instructions to Applicants

To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactDarin Sanders, Darin.Sanders@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents