Posting Detail Information

Working TitleProject Administrator - Fort Collins, CO (or Remote)

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionYes

Posting Number202401639AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib I

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$55,000 - $60,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on10/07/2024

Description of Work Unit

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

CEMML is a research, education, and service unit within the Warner College of Natural Resources at CSU . CEMML applies the latest and most appropriate science to promote the sustainable management of natural and cultural resources on Department of Defense (DoD) and other public lands. We provide technical support, conduct applied research, and offer career development and learning opportunities to support resource stewardship. We collaborate with our sponsors and other CSU departments to resolve complex environmental issues, leaving a legacy of science-based decisions that sustain our resources for future generations.

CEMML is at the forefront of solving complex environmental problems for federal land managers for nearly 40 years and have earned a reputation for being responsive to customer needs and for providing quality products on time, in scope, and within budget.

CEMML manages 240+ projects and generates over $100 million dollars in awards annually, accounting for roughly one-fourth of CSU’s entire research budget. Our Fort Collins staff complements over 500 full-time and seasonal employees working at more than 75 DoD facilities around the world.

To learn more about CEMML’s contributions to land management, our mission, vision, and values, please visithttp://www.cemml.colostate.edu/.

Work location is dependent on the needs of the partner/project/role. In some instances, positions may require staff to be fully in-person. In other instances, hybrid or remote arrangements may be possible.

This position can be performed from CEMML’s main office on CSU’s campus in Fort Collins, Colorado, or remotely. Nonetheless, the daily/weekly schedule for this position will require overlap with the PI’s schedule, which is Mon-Fri 0700-1600 MT.

Position Summary

A Project Administrator position is available with Colorado State University and the Center for Environmental Management of Military Lands ( CEMML ) in Fort Collins, CO. The Project Administrator will provide technical support for coordinating a diverse set of cultural and natural resources projects. The Project Administrator will support the Principal Investigators (PIs) in executing a wide variety of program- and project-related tasks, assist with hiring and administration, and support development of CEMML’s Early-career Development Program ( ECDP ).

The Project Administrator will join a hybrid team of interdisciplinary specialists that execute cultural and natural resource projects for military installations. This position will provide administrative support to the PIs and assist with (1) organizing and responding to emails; (2) scheduling; (3) reviewing budgets and forecasting; (4) developing training resources and presentations; (5) developing position descriptions and assisting with all facets of the hiring process; (6) creating standard operating procedures and technical guidance documents; and other project administration duties. These projects are often multi-year and involve complex schedules with numerous deadlines and deliverables.

Additionally, the Administrator will assist with all facets of hiring and onboarding for the ECDP . Tasks may include (1) organizing and reviewing applicants; (2) scheduling interviews; (3) coordinating with CSUs HR; (4) developing and administering onboarding; (5) tracking interns’ progress throughout their assignment and preparing progress reports; (6) speaking with clients about intern/program satisfaction; (7) preparing university-required internship documentation; and other duties related to ECDP administration.

The Project Administrator will support work related to a diversity of DoD projects, including workforce development through internships and mentoring, and natural and cultural resources planning. As such, the position will require excellent communication, organization, and creative problem-solving skills. The successful candidate will be high-performing and able to work on a variety of tasks while achieving quick turnaround and short deadlines.

Required Job Qualifications

• Bachelor’s Degree in any discipline.

• At least one year’s experience utilizing project management software (e.g. Asana, Microsoft Project, Smartsheet) to develop a project timeline, assign tasks, and/or monitor progress; and passion for seeking out creative solutions to technological and logistical challenges.

• At least one year’s experience running effort allocation reports and/or preparing progress reports.

• Has developed standard operating procedures, technical guides, or other training/onboarding materials.

• Proficiency with Microsoft Office Suite, specifically Word and Excel, and Adobe Acrobat Pro.

• Excellent writing skills and experience editing work for grammar, clarity, and consistent format.

• Must have a valid driver’s license or the ability to obtain a driver’s license by the employment start date.

• The successful candidate must be legally authorized to work in the U.S. by proposed start date; CEMML will not provide visa sponsorship for this position.

Preferred Job Qualifications

• Current Project Administration or Project Management certification.

• Professional experience with reviewing and/or organizing internship applications and pairing interns with opportunities.

• Professional experience developing position/opportunity descriptions and assisting with all facets of the hiring process.

• Professional experience defining project goals, establishing project objectives and timelines, and tracking project progress.

• Experience reviewing budgets and budget forecasting.

• Experience navigating complex employee-client relations and implementing novel strategies to address issues.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryAdministration and hiring

Duty/Responsibility

• Develop position descriptions, track applicants, match applicants with opportunities, and coordinate hiring with CSUs HR, the PI, and/or team Project Managers.

• Administer orientation for interns and new employees.

• Organize and respond to emails and manage a to-do list for the PI.

• Communicate with CEMML personnel, supervisors, and clients to document progress and prepare progress reports.

• Schedule meetings and interviews.

• Attend internal team meetings and meetings with DoD clients and take notes.

Percentage Of Time60

Job Duty CategoryDocument Production/Review

Duty/Responsibility

• Prepare meeting materials and minutes.

• Prepare briefs, training presentations, and memoranda.

• Collate, track, review, and comment on data and reports from team members to ensure documentation and deliverables are complete and comply with professional/contractual standards.

• Review and forecast budgets.

• Prepare monthly and quarterly progress reports.

• Complete and submit internship-required documentation.

• Develop standard operating procedures and guidance/training documents.

Percentage Of Time25

Job Duty CategoryManaging project planning software

Duty/Responsibility

• Apply creative solutions and advanced software applications to develop project timelines, assign tasks, organize workloads, and monitor progress.

Percentage Of Time15

Application Details

Special Instructions to Applicants

Applicants must meet the minimum qualifications in the announcement to be considered for hire. Apply no later than October 7, 2024, for full consideration. Mailed or emailed applications will not be accepted.

Upload each of the items below individually as a Word Document (.doc), PDF (.pdf), or Rich Text Format (.rtf). Please note that incomplete applications cannot be considered. Please remove social security numbers and birth dates from application materials. A complete application consists of:

• Statement of Qualifications (one-page letter addressing each qualification described in the announcement) uploaded in the ‘Cover Letter’ slot.

• Resume

• References – please include within your application contact information for 3 professional references including at least one supervisor. References will not be contacted without prior notification to candidates.

  CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Special Requirements/Other - Must be able to comply with all applicable regulations to obtain a Department of Defense Common Access Card (CAC) and public trust clearance. Furthermore, candidates are required at a minimum to complete a NACI/SF85 and successfully pass a federal backgro

Search ContactAmanda Wallander, amanda.wallander@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents