Job Title: Purchasing SpecialistJob Description

The primary role of the Purchasing Specialist is to manage purchasing and vendor relationships, oversee inventory and warehouse operations, provide logistic support, and handle special projects.

Responsibilities

• Issue and review purchase orders, ensuring accuracy, completeness, and on-time delivery.

• Negotiate with suppliers for the best quality, pricing, and delivery terms.

• Monitor supplier performance, address quality issues, and collaborate with internal teams to resolve problems.

• Maintain strong communication with Italian HQ and vendors regarding order status and discrepancies.

• Maintain economic inventory levels, setting minimum and maximum stock quantities based on market demand.

• Conduct inventory audits and manage cycle counts, ensuring accuracy across all warehouses.

• Proactively address material shortages and develop action plans for timely resolution.

• Oversee the Automatic Vertical Storage System (Modula) and manage inventory flow and work orders.

• Coordinate with shipping, receiving, and logistics to manage inventory movements, including returns and shipments.

• Assist with loading/unloading when necessary and ensure all materials are labeled and correctly stored.

• Reconcile corporate credit card purchases and complete monthly expense reports.

• Process special orders for after-sales, warranty, and product support departments.

• Collaborate on physical inventory counts and asset management, including coordinating equipment rentals and managing miscellaneous duties as assigned.

Essential Skills

• 5+ years in purchasing, procurement, inventory control, or materials management.

• Experience with supply chain management, vendor negotiations, and inventory forecasting.

• Advanced knowledge of Microsoft Office (particularly Excel) and inventory control software.

• Strong negotiation, relationship management, and communication skills.

• Ability to analyze data, resolve issues efficiently, and handle complex problem-solving.

• Self-motivated and able to work independently as well as collaboratively within a team.

• Bilingual: Italian Preferred.

Additional Skills & Qualifications

• Strong administrative and analytical skills.

• Ability to create and analyze reports.

• Customer service experience.

• Strong team player.

• Must be able to work independently and as part of a group.

• Judgment and decision-making.

• Complex problem-solving and critical thinking.

• Knowledge of purchasing strategies, supply chain management, and inventory forecasting, planning, and allocation.

Work Environment

The work environment includes working within an office setting with occasional warehouse and logistics support tasks. This role may require physical activity, such as loading and unloading materials. The ideal candidate should be comfortable using inventory control software and advanced Microsoft Office applications, particularly Excel. Bilingual communication skills in Italian are preferred to maintain effective communication with the Italian HQ and vendors. The work environment promotes teamwork, collaboration, and independent problem-solving.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.