Now hiring! Executive Administrative Assistant (Florham Park, NJ)

Where the chemistry happens...

At BASF Nutrition and Health, we develop, produce and market ingredients and solutions for the nutrition and health industries that fulfill the highest safety, regulatory and sustainability standards.

We bring our passion and energy to work every day, knowing that through our cutting-edge research and global collaboration, we deliver products that support the health and wellbeing of humans and animals alike across the globe. Our areas of impact include Human Nutrition, Animal Nutrition, Aroma Ingredients, Pharma Solutions and Enzymes.

Working in Nutrition and Health offers opportunities for you to develop and grow at every stage of your career. If you enjoy working in a truly diverse, inclusive and highly collaborative environment where you will be valued, recognized and rewarded for your contributions, we look forward to meeting you!

The world needs creative solutions. We need YOU!

The Executive Administrative Assistant provides a range of complex and diversified administrative support for the leadership of Nutrition and Aroma businesses in North America.

During your time as an Executive Administrative Assistant (Florham Park, NJ), you will...

• Manage the leader’s calendar/schedule.

• Make domestic and global travel arrangements.

• Expense/invoice approvals.

• Fill and audit expense reports.

• Develop and implement systems and methods for efficient management of office operations (e.g., establish and maintain filing systems, urgent items are addressed promptly; support leaders in Florham Park as interface to building administration (incl. moves, hybrid working concept).

• Create and maintain spreadsheets and databases, generate reports and documents.

• Process invoices (Work cycle) and assist.

• Handle the needs of the teams (new hire onboarding, order office supplies, etc.) and manage projects and special requests on top of daily responsibilities.

• Support the signature and filing process for contractual agreements (JDAs, NDAs, CDAs, contracts, etc.).

• Orginize meetings which often requires partnering and coordinating with local and global executive support staff.

If you...

• Have demonstrated ability to exercise independent judgement regarding company matters including identifying, maintaining, and managing confidential issues appropriately.

• Have expert organizational, planning, and communication skills.

• Have demonstrated ability to work under pressure with flexibility to adapt to changing work priorities while maintaining a high level of professionalism.

• Have xcellent interpersonal and collaboration skills and demonstrated ability to interact at all levels of an organization.

• Are a self-starter with initiative and the ability to anticipate needs.

• Are a quick learner of technical systems; intermediate to advanced knowledge of Microsoft programs.

Accessibility during off hours will be needed at times.

Create your own chemistry with you@BASF

At BASF, you will have the chance to do meaningful work towards building a more sustainable future. In addition to competitive compensation and benefits, BASF provides you with access to a wide range of elements to help you be your best. It’s what we call you@BASF . We are committed to providing benefits, programs, and opportunities that support our employees’ overall well-being, personal growth, and a safe, collaborative, and inclusive work environment.

Just some of the many benefits we offer include:

• Flexible work arrangements whenever possible

• Highly competitive retirement savings plan with company match and investment options

• Well-being programs that include comprehensive mental health support for you and your household family members

• Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more)

• Back-up child and elder care with discount programs for families of all ages and stages

• Mentoring and career development opportunities that allow you to share, learn, and thrive

• Matching gifts program that allows you to deepen the impact of your contributions to qualified charities.

• Employee crisis support for when the unexpected happens

• Access to our BASF wine cellar, employee discounts, and much more!

About us

As one of the largest chemical companies in North America we have been finding solutions for your everyday needs and addressing the most complex economic, environmental, and sustainability challenges for more than 150 years!

At BASF we empower our employees with the tools, guidance and opportunities they need to advance and succeed in work and life. Giving you the support you need to be your best and fulfill your personal ambitions is what helps us create chemistry. After all, our success is linked to yours. Whatever path you envision, BASF is a great place to build a rewarding, successful career.

Belong to Something Bigger #belongatBASF

Privacy statement

BASF takes security & data privacy very seriously. We will never request financial information of any kind via email, private text message or direct message on any social medial platform or job board. Furthermore, we will never send a candidate a check for equipment or request any type of payment during the job application process. If you have experienced any of the above, please contact myhr@basf.com to report fraud.

Equal employment opportunities

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.

Applicants must be currently authorized to work in the United States on a full-time basis.