Summary

A successful Accounts Payable clerk will have a mix of organizational and analytical skills with high attention to detail. He/she should be able to work out numbers, generate reports and find discrepancies as well as cost-saving opportunities.

Essential duties and responsibilities include the following. Other duties may be assigned.

• Maintain an orderly accounting filing system for support documentation.
• Manage accounts payable using accounting systems and other programs. Establish and maintain working relationships with vendors.
• Ensure bills are processed in a timely and accurate manner while adhering to departmental procedures. Review and reconcile monthly vendor statements and obtain missing invoices.
• Monitor email account daily and respond promptly to inquiries. Compare purchase orders, prices, terms of payment and other charges. Review transactions for satisfactory approval
• Communicate and follow-up on invoice variances with shipping and purchasing departments.
• Assist Accounts Payable Specialist with maintaining Accounts Payable and Unvouchered Payable Ledgers. Record daily transactions into the accounting system; may include cash disbursements, credit card activity, expense reports, labor time tickets, and vendor invoices.
• Prepare reports and schedules required by management. Perform other duties and tasks as assigned by management.
• Track and record cost savings in the system for both hard and soft savings. Adhere to the Quality Systems and participate in continuous improvement. Regular and predictable attendance is an essential function of this job.
• Understand and follow safety & environmental regulations and identify safety/environmental concerns in client facilities.

Education and/or Experience

Associate's degree (A.A.) or equivalent from a two-year college or technical school; or 5-years related experience and/or training; or equivalent combination of education and experience.

Since the candidate will be working with entries, experience with general ledger is preferred. High attention to detail is a must.

Computer Skills:

• Accounting Software Expereince
• Basic data entry skills
• Excel, Outlook, Word, PowerPoint.
• Ability to create and maintain spreadsheets, databases, and tracking matrixes.

Language Skills:

• Ability to write routine correspondence and reports
• Ability to listen to gather facts and circumstances for analysis.
• Ability to speak effectively before groups of customers, vendors, and employees of the organization.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.