Job Information
Arkansas Department of Workforce Services Assistant to the Vice Provost for Distance Education in Fayetteville, Arkansas
This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4211333
Summary of Job Duties:
Reporting directly to the Vice Provost for Distance Education, the Assistant to the Vice Provost for Distance Education is responsible for managing the Office of the Vice Provost for Distance Education. This management entails ensuring administrative operations run efficiently, maintaining and refining internal processes, coordinating resources, managing administrative data, implementing effective communications, and serving as a collaborator and connector to internal and external partners. Duties include, but are not limited to, managing and optimizing the Vice Provosts schedule; using initiative and strategic thinking to anticipate needs and prioritize emergent issues; assisting with the implementation of daily tasks; following up on action plans; and assisting with drafting communications. The Assistant to the Vice Provost also helps plan and coordinate events; assists with projects and initiatives; and forges close, collegial working relationships both internally and externally to Global Campus.
Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. This position is not eligible for remote work. This position is housed in the Global Campus office on the downtown Fayetteville Square.
Minimum Qualifications:
Bachelors degree from an accredited institution of higher education
At least five years of administrative, professional, or business management support experience
At least one year of supervisory experience
\ Preferred Qualifications:
Master\'s degree or equivalent graduate degree from an accredited institution of higher education
More than one year of experience working and supporting the operations of a fast-paced, complex academic unit at a higher education institution
More than one year as an executive assistant to a high-level executive
Experience with executive scheduling, including travel
Experience with event planning
Experience preparing written communications
Experience with University of Arkansas at Fayetteville systems, policies, and procedures
Experience supervising staff
Knowledge of protocol and meticulous attention to detail when managing sensitive topics with members of academia, business, and government
Knowledge, Skills & Abilities (KSAs):
Excellent organizational, listening, interpersonal, communication, time-management, and project-management skills
Excellent written and verbal skills, with a high level of diplomacy and attention to detail
Superb customer service, trustworthiness, confidentiality, work ethic and discretion
Highly collaborative and works for the success of the team.
Ability to keep and maintain confidentiality in managing documents and information
Advanced skills in Microsoft Office suite and Workday
Ability to work in a fast-paced environment, maintain high-quality work, and meet critical deadlines
Ability to plan and coordinate activities, resources, and materials
Ability to meet project deadlines in a timely manner and seek other pathways as necessary to achieve success
Ability to be punctual and dependable
Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume
Optional Documents:
Proof of Veteran Status
All application m aterials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS{target="_blank" rel="noopener noreferrer"}
Please do not send to listed recruitment contact.
Special Instructions to Applicants:
Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender Registry
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