Location: Farmingdale, NY Category: Professional Entry-Level Posted On: Thu Jun 20 2024 Job Description:

The Registrar's Office seeks a Registrar Assistant.

Essential Duties and Responsibilities:

• Assist with Degree Works scribing and testing as new enhancements are developed. This will entail scribing for new programs, and updating existing requirements approved by Curriculum Committee in the form of curriculum proposals (CCPs).

• Process Curriculum Committee approved program changes in BANNER.

• Update student curriculum and catalog changes, review audits for accuracy.

• Assist with end of term academic processes, graduation and review of Degree Works audits.

• Assist with maintaining prerequisites both in Banner and in Degree Works prerequisite blocks.

• Read and respond to Degree Works emails. Correct any scribe issues resulting from inquiries.

• Process exceptions and monitor exceptions as changes to students' programs develop.

• Update Registrar Website to adhere to college and federal law policies. Update Registrar forms and post to website.

• Provides high quality service to campus constituencies by producing timely and accurate data reports.

• Process student requests, i.e. registrations, withdrawals, changes of personal information, transcripts, readmissions, reinstates, curriculum changes, and enrollment/degree verifications.

• Provide back-up for phones and may assist with coverage of front desk.

• Support Admissions, Student Accounts and Financial Aid, as well as other offices that support academics services for students.

• This position will change or expand as software and new technologies emerge. Special projects or new responsibilities may be assigned.

Essential Skills:

• The ability to evaluate and logically think through complex program requirements.

• Ability to start a project and follow through with tasks until goals for each task are achieved. Self-initiator a plus.

• Technical skills to include use of different platforms.

• Ability to multitask and prioritize work assignments.

• Excellent customer service skills.

• Ability to build positive working relationships which build on trust, teamwork, communication and respect across all offices.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

• Commitment to diversity and university initiatives supportive of diversity and inclusion.

• Interest in participating in student-centered service activities.

• Desire to apply expertise in promoting civic engagement with the College's many community partners.

  Job Requirements:

MINIMUM QUALIFICATIONS:

• Bachelor's Degree.

• Some programming/coding experience (internship, coursework or equivalent).

• Experience working with software programs (i.e. MS Office, Word, Excel), utilize online platforms (i.e. applications, data entry databases or other software applications).

PREFERRED QUALIFICATIONS:

• At least one year Degree Works scribing experience or technical skills in a programming environment, or equivalent combination of education, training, internships and experience in a programming environment.

• Work experience in Higher Education.

• Experience implementing new software and technology, i.e. assist in the development of data designed to build a software program.

• Experience using BANNER.

• Experience understanding graduation program requirements. Read and understand a student's audit.

• Various Programming Languages.

• Knowledge of FERPA and other educational regulations.

• Graduate of Farmingdale State College.

  Additional Information:

This is a full-time UUP position.

• For the first 10 working days, beginning Thursday, June 20, 2024, and ending Wednesday, July 3, 2024, applications will be limited to UUP Farmingdale.

• CLOSING DATE FOR RECEIPT OF APPLICATIONS: Friday, July 19, 2024.

• SALARY: $50,000 + $3,400 in downstate location pay = $53,400 Total Compensation.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans.

Click here for New York State Benefits Summary (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/FTUUPbenefitsummary-Jan-2024.pdf)

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

http://www.farmingdale.edu/consumer-information/index.shtml

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.