Working Title: Office & Admin Specialist Int

Job Class: Office and Administrative Specialist, Intermediate

Agency: Mn State Academies

• Job ID : 83351

• Location : Faribault

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 01/21/2025

• Closing Date : 01/27/2025

• Hiring Agency/Seniority Unit : Mn State Academies / Mn State Academies-AFSCME

• Division/Unit : Minnesota State Academies / MSAD Teachers

• Work Shift/Work Hours : Not Applicable Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.45 - $27.12 / hourly

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : MSAD

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The purpose of this position is to provide administrative support services to a supervisor and/or director and the staff members in the education department. This position follows a typical school year schedule with the addition of working the MSA summer school program in July.

Job duties include:

• Provide assistance and direction in a variety of office tasks to ensure efficiency, communication, and productivity in the department.

• Update and utilize student information systems, other data bases, and/or documentation systems with current information following direction from supervisors/directors.

• Responsible for student and staff attendance on the MSAD campus - receives calls in the morning and ensures sub coverage; communication with transportation companies and Faribault Public Schools, communicates with related services and interpreters as needed.

• Responsible for daily attendance of all absences, informs substitute teacher or paraprofessional regarding changes, and transmits lesson plans and instructional materials.

Minimum Qualifications

• Customer services skills sufficient to provide information to clients, including phone calls, emails, and walk-in contacts in a helpful and courteous manner.

• Fluently communicate in both ASL and English, read, understand, and respond to a variety of communications, such as customers’ questions and applying procedures to resolve work items

• Data entry skills sufficient to accurately create database records and update entries or create and apply the basics of spreadsheets and retrieve information in databases.

• Communication skills in writing, speaking, and reading sufficient to compose correspondence with accurate spelling, grammar and punctuation; and to communicate effectively with co-workers, customers and the general public.

• Typing/keyboarding skills sufficient to complete a variety of reports, letters and data summaries.

• Knowledge of spreadsheet and word processing software, such as Microsoft Excel and Word, to compile documents, lists, spreadsheets, and graphs to track activities of the unit

• Knowledge of math sufficient to compute the totals, averages, and percentages of numerical data and to check or reconcile data.

Preferred Qualifications

• Receptionist/administrative support experience.

• Experience with student information systems and software applications such as Google, Microsoft Office, SharePoint, etc)

• Research skills sufficient to search for information from different sources to make decisions.

• Personal skills necessary to multi-task, prioritize, and follow through work

• Problem solving skills Conflict management experience

Physical Requirements

• Ability to lift up to 50 pounds (with assistance) and to be able to sit, stand and walk throughout a workday.

Additional Requirements

• Employment is contingent upon a successful criminal background check within the past 12 months

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.