Records Officer

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Records Officer

Salary

$22.69 - $30.39 Hourly

Location

Eugene, OR

Job Type

Regular

Job Number

202400383

Department

Sheriff's Office

Division

SO AD Records - Corrections

Opening Date

08/30/2024

Closing Date

9/23/2024 11:59 PM Pacific

FLSA

Non-Exempt

• Description

• Benefits

• Questions

DESCRIPTION

• This position will be in the Lane County Jail *

  About the Position

  Records Officers are utilized in both corrections and the administrative division. Records Officers will perform entry level technical clerical work in the Police Services or Corrections Divisions of the Department of Sheriff's Office, and to perform related duties as assigned.

  About the Division

  The Sheriff's Office, committed to justice and integrity, is sworn to protect and honored to serve the residents and visitors of Lane County.

  The Sheriff’s Office provides an array of correctional services including a jail, a community corrections center (work-release), and out-of-custody programs such as community service and an inmate work crew.

  Lane County covers over 4,600 square miles, and is nearly the size of the state of Connecticut. Nearly 300 staff, along with many volunteers, support these services and utilizes land, marine, air and other assets to maximize our response capability.

  Schedule: Must be available to work all days and shifts, including evenings, weekends and holidays. Some overtime may be required.

This is a LCPOA represented position

QUALIFICATIONS

Training:

• Equivalent to the completion of the twelfth grade.

  Experience:

• One year of responsible clerical experience within law enforcement, corrections, a legal office, or as a paralegal with experience working directly with the public in a position involving multi-task handling, teamwork, responding to irate or upset customers, filing, and cash handling, preferably within the law enforcement or corrections ?eld, or a legal o?ce, or as a paralegal.

An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.

Special Requirements:

• Possession of LEDS certification or ability to obtain within six months of initial appointment.

• Possession of or ability to obtain Oregon Notary Public commission within six months of initial appointment.

  Notes:

• Employment for Records Officer is contingent upon successful completion of:

• Interview: All eligible candidates will be contacted by phone to schedule a date and time for an interview. You must pass the interview in order to continue in the hiring process.

• Background Investigation: A thorough background investigation will be conducted which will include a drug screen, and TB test. You must pass the background investigation in order to continue in the hiring process.

• Lane County Sheriff's Office examples of Minimum Standards and Disqualifying Factors (https://www.lanecounty.org/government/county_departments/human_resources/talent_acquisition/Selection_Process/sheriff_s_office_minimum_requirements_process)

• Rejection for employment with our department does not preclude an applicant from applying for another position of employment with Lane County.

  Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

CLASSIFICATION DETAILS

Records Officer Classification Details (https://agency.governmentjobs.com/lanecountyor/default.cfm?action=specbulletin&ClassSpecID=970507&headerfooter=0)

Selection Process (https://www.lanecounty.org/government/county_departments/human_resources/talent_acquisition/Selection_Process)

SUPPLEMENTAL INFORMATION

Equal Employment Opportunity

Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

Strategic Plan

In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.

The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.

Veteran Preference Information (https://www.lanecounty.org/cms/One.aspx?portalId=3585881&pageId=5143112)

Careers with Lane County Offer Extraordinary Benefits

At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.

Introducing ALEX (https://www.myalex.com/lanecounty/home#choose-benefits) , Lane County's benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today's date.

*The below information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group.

ALEX Benefit Advisor (click here) (https://www.myalex.com/lanecounty/home#choose-benefits)

Collective Bargaining Units:

Admin-Pro

AFSCME

AFSCME Nurses

AFSCME Physicians

FOPPO

LCPOA

Local 626

Prosecuting Attorney's

Benefits to keep you & your family well - Physically

Health insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.

Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2018 are outlined below:

If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.

Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.

Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.

Dental - Lane County provides dental coverage for employees and their eligible dependents.

Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.

Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.

Benefits to keep you & your family well - Financially

Retirement - Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)

Disability - Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.

Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.

Holidays - Lane County provides 10 paid holidays per year:

New Year's Day Independence Day

Martin Luther King Jr's Birthday Labor Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Life Insurance - Lane County pays for employee group term life insurance.

County-paid Training & Development to keep your career well

On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.

Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.

Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.

Lane County offers these other valuable benefits

Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.

Vision - Eligible employees may purchase supplemental vision insurance.

Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.

Aflac - Optional employee-paid voluntary group coverage is available through Aflac.

Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.

Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.

For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.

01

IMPORTANT: Please ensure you have included all RELEVANT education, employment and experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.

• I acknowledge I have provided all relevant education and employment history.

  02

  This position requires working a variety of shifts, including but not limited to days, swing, and graveyard; work any day of the week, including but not limited to weekends and holidays. Some overtime may be required. Work setting for this position is typically in a closed environment with no windows. Can you meet all of these requirements?

• Yes

• No

  03

  Have you ever been convicted of a crime, which at the time of conviction was classified as a felony, or was punishable at the time of conviction by a maximum term of more than 1 year? (Note: A "yes" answer constitutes an automatic disqualifying condition and you cannot be employed.)

• No

• Yes

  04

  Have you ever been convicted of violating any law involving the unlawful use, possession, delivery, or manufacture of a controlled substance, narcotic, or dangerous drug? (Note: A "yes" answer constitutes an automatic disqualifying condition and you cannot be employed.)

• No

• Yes

  05

  Do you have a high school degree or equivalent to the completion of the twelfth grade?

• Yes

• No

  06

  Do you have at least one year of responsible clerical experience working directly with the public in a position involving multi-task handling, teamwork, responding to irate or upset customers, filing, and cash handling preferably within the law enforcement or corrections field, or a legal office, or as a paralegal?

• Yes

• No

  07

  Describe your experience in customer service-related work and your experience working with the public. (20 points)

  08

  Describe your multitasking skills and give an example from your work experience. (20 points)

  09

  What skills do you bring when working in a team environment, and please provide an example of how you handle conflict within a work team. (20 points)

  10

  Give us an example of your work where attention to detail was crucial, and how you respond to corrective feedback. (20 points)

  11

  Tell us about your experience working with a group of diverse individuals and how you contributed to a positive work environment. (20 points)

  Required Question

Agency

Lane County

Department

Sheriff's Office

Address

125 E 8th Ave Eugene, Oregon

Website

https://www.lanecountyor.gov

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