Job Information
Lane County Public Works Analyst - Assistant Contracts Analyst in Eugene, Oregon
Public Works Analyst - Assistant Contracts Analyst
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Public Works Analyst - Assistant Contracts Analyst
Salary
$28.73 - $37.42 Hourly
Location
Eugene, OR
Job Type
Regular
Job Number
202400373
Department
Public Works
Division
PW Administration
Opening Date
08/22/2024
Closing Date
9/16/2024 11:59 PM Pacific
FLSA
Exempt
Description
Benefits
Questions
DESCRIPTION
See What Lane County Public Works Employee Have to Say About Working Here! (https://vimeo.com/897312077)
Are you a skilled and enthusiastic individual with a passion to serve? Do you apply a high level of ingenuity as you focus on solutions? Are you passionate about procurement and technically savvy? If you get excited translating complicated financial concepts to non-financial colleagues, this work may be for you! Please see the below information regarding PW Analyst – Assistant Contracts Analyst position in the Administrative Services Division.
About the Position
Lane County Public Works is seeking dedicated professionals to work as Assistant Contract Analyst in its Administration Services Division. Analysts are often involved in cross-divisional teams and tasked with conducting research, determining and raising pertinent issues, preparing a variety of reports, and summarizing findings. PW Assistant Contract Analyst responsibilities may include:
Answering questions about policies and procedures related to contracts and public procurement.
Coordinates and processes contracts ensuring legal, policy, and procedural compliance.
Monitors contract budgets and division allocations.
Prepare, coordinate, and track amendments, renewals and extensions to contracts and agreements.
Follow up with insurance companies and/or contractors to secure receipt of new insurance documents and assure insurance coverage through contract term.
Access state price agreement and other cooperative agreements to assure compliance with Lane County purchasing rules and procedures.
Enter, maintain, and search documents in the OregonBuys and other cooperative agreement systems.
The Public Works Analyst is a broad classification. Incumbents are engaged in a wide range of analytical, organizational research, budget management, cost analysis, contract support, marketing, property management, program compliance activities and work in support of area of assignment. Individual assignments may be general in nature, providing professional support to a variety of programs, departments, or people, or for the oversight of a single program. Specific duties will vary in accordance with assigned area of responsibility.
Management Support - Responsibilities will generally include researching and analyzing organizational, system, and procedural issues and trends and developing analytical models; making policy recommendations related to budget and financial matters; preparing and recommending budget plans and related worksheets; maintaining related systems and reporting; preparing and developing marketing plans; and researching and responding to grants, including all applicable reporting requirements.
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
About the Division
The Administration Division is responsible for staff support services for the other seven Public Works Divisions, as well as central administration for the Department.
Examples of direct administrative responsibility for the Department are in personnel, payroll, accounting, budgeting, financial management, safety, training and development, contract administration, and customer service. Support is also provided for annualized special projects in such areas as Budget preparation.
In addition, Administrative Services provides leadership, information, analysis and support to the department director, management team, staff, citizens and Board of Commissioners to assist them in their efforts to make quality decisions about the department and the County communities.
Schedule: Monday - Friday, 8:00am - 5:00pm. Alternative schedules may be considered. Some overtime required per operational needs. Location will be PW Admin at the Delta Campus
This is an Admin-Pro represented position
QUALIFICATIONS
Training:
Bachelor's degree in a field related to area of assignment; and sufficient experience as necessitated by the competency level of the position. Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Entry/Contributing Level (N4112): 0-2 years of professional experience; entry level for incumbents with bachelor's degree.
Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Special Requirements:
YOU ARE REQUIRED TO UPLOAD A COVER LETTER FOR THIS POSITION. If not attached, your application will not be considered.
IMPORTANT: In your cover letter, we ask that you respond to the following questions. Please ensure that your cover letter explicitly addresses these questions and highlights specific experience, responsibilities, and skills obtained.
NOTE: In your responses, be sure to identify the number of the question you are answering. Your cover letter will be reviewed separately and independently from your application and is worth 100 points.
Describe your experience with public procurement and contracting.
What does diversity in the workplace mean to you?
Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
CLASSIFICATION DETAILS
Public Works Analyst Classification Details (https://www.governmentjobs.com/careers/lanecountyor/classspecs/newprint/1069071)
Selection Process
SUPPLEMENTAL INFORMATION
Equal Employment Opportunity
Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
Strategic Plan
In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.
The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.
Veteran Preference Information (https://www.lanecounty.org/government/county_departments/human_resources/talent_acquisition/veterans__preference_information_)
Careers with Lane County Offer Extraordinary Benefits
At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.
Introducing ALEX (https://www.myalex.com/lanecounty/home#choose-benefits) , Lane County's benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today's date.
*The below information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group.
ALEX Benefit Advisor (click here) (https://www.myalex.com/lanecounty/home#choose-benefits)
Collective Bargaining Units:
Admin-Pro
AFSCME
AFSCME Nurses
AFSCME Physicians
FOPPO
LCPOA
Local 626
Prosecuting Attorney's
Benefits to keep you & your family well - Physically
Health insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.
Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2018 are outlined below:
If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.
Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.
Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.
Dental - Lane County provides dental coverage for employees and their eligible dependents.
Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.
Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.
Benefits to keep you & your family well - Financially
Retirement - Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)
Disability - Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.
Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.
Holidays - Lane County provides 10 paid holidays per year:
New Year's Day Independence Day
Martin Luther King Jr's Birthday Labor Day
Presidents' Day Veterans' Day
Memorial Day Thanksgiving Day
Juneteenth Christmas Day
Life Insurance - Lane County pays for employee group term life insurance.
County-paid Training & Development to keep your career well
On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.
Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.
Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.
Lane County offers these other valuable benefits
Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.
Vision - Eligible employees may purchase supplemental vision insurance.
Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.
Aflac - Optional employee-paid voluntary group coverage is available through Aflac.
Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.
Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.
For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.
01
IMPORTANT: Please ensure you have included all RELEVANT education, employment and experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.
I acknowledge I have provided all relevant education and employment history.
02
What is your highest level of education?
High School diploma or equivalent to completion of twelfth grade.
Associate's degree.
Two-years of technical certificate or coursework.
Bachelor's degree.
Master's or higher degree.
03
How many years of professional experience do you have providing assistant level support with grant writing and management?
No experience.
One year of experience.
Two years of experience.
Three years of experience.
Four years of experience.
Five years of experience.
Six years of experience.
Seven years of experience.
Eight years of experience or more.
04
I acknowledge that I have fully completed my application AND attached the required cover letter and resume as instructed in the posting. Please Note: Your cover letter and resume are reviewed independently from your application.
I agree
I disagree (please note; by not attaching the required documentation your application will not be referred for further consideration.)
Required Question
Agency
Lane County
Department
Public Works
Address
3050 N Delta Hwy Eugene, 97408
Website
https://www.lanecountyor.gov
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